Oregon Secretary of State

Records Transfers Request

​Hard Copy Records Transfers Request

Only records listed as permanent on an approved records retention schedule are eligible for transfer to the State Archives. This form must be completed for each record series to transfer records. Call 503-378-4972 to get archival boxes before completing this form. Please list each box and include all data requested. State Archives staff will contact you after reviewing this completed form.

​Oregon State Archives Records Transfers

​​Reasons to transfer records >​

Records eligible for transfer >

Preparing records for transfer >

Newly accessioned records are often moved to shelves using a pallet and pallet jack. They are stored in acid free boxes.


For questions about the records transfer process, please contact:​

Mary McRobinson, Reference Unit Manager
Oregon State Archives
800 Summer St. NE
Salem, OR 97310
Phone: 503-378-4972
Email: mary.mcrobinson@sos.oregon.gov​​​​​