Oregon Secretary of State

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Records Eligible for Transfer

  • ​​Only Oregon state and local government records that are scheduled as "permanent" in a valid records retention schedule are eligible for transfer to the Oregon State Archives. The Archives reserves the right to decline the transfer of certain records that have permanent retention periods​.

  • State agency records with shorter retention periods may be eligible for storage in the State Records Center​.​

  • State and local government security copy microfilm should be transferred to the Security Copy Depository.

  • Start by locating the records retention schedule for your agency. Your agency records officer should have a copy. Many state agency records retention schedules are ​available in the agency information section of the Oregon Blue Book.

    Local government officials can consult the local government records retention schedule​.
  • Find the records description within the schedule that most closely matches the records under consideration for transfer to the Oregon State Archives.

  • If you cannot identify an appropriate records description and retention period, contact your agency records officer or the Records Management Unit of the Oregon State Archives by dialing 503-373-0701, option 3 for assistance.

  • If you identify an appropriate records description and the retention period is permanent, contact Mary McRobinson (503-378-4972) of the Reference Unit to request authorization to transfer the records to the Oregon State Archives.
​Next: Preparing records for transfer > ​​​​​​​​​​​​​​

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These 1901 Oregon Fish Commission minutes have enduring value for researchers. 
Minutes from state agency commissions and boards; county commissions; city councils; and other governing bodies have permanent retention periods and are examples of records eligible for transfer to the Archives.
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