Records Eligible for Transfer

Only Oregon state and local government records that are scheduled as "permanent" in a valid records retention schedule are eligible for transfer to the Oregon State Archives. The Archives reserves the right to decline the transfer of certain records that have permanent retention periods.
State agency records with shorter retention periods may be eligible for storage in the State Records Center.
State and local government security copy microfilm should be transferred to the Security Copy Depository.
For state agencies, start by locating the correct records retention schedule(s) for your agency, which can be found here. State agencies may have a special schedule in addition to the General Schedule they follow.
The Oregon State Archives does not typically accept local records for transfer, however in some cases they can be considered for inclusion. If you are from a unit of local government and wish to have records considered for transfer to the Archives please contact Todd Shaffer.
If you cannot identify a matching records series for the records you wish to transfer, contact your agency records officer or the Records Management Unit of the Oregon State Archives at records.management@sos.oregon.gov or 503-373-0701, option 3 for assistance.
If you identify an appropriate records description and the retention period is permanent, contact Todd Shaffer of the Reference Unit to request authorization to transfer the records to the Oregon State Archives.

Next: Preparing records for transfer

Oregon Secretary of State