To limit the spread of the coronavirus (COVID-19) the Oregon State Archives is temporarily suspending the transfer of permanent records. We are continuing to conduct online training courses. Please contact
reference.archives@oregon.gov with questions.
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Only Oregon state and local government records that are scheduled as "permanent" in a valid records retention schedule are eligible for transfer to the Oregon State Archives. The Archives reserves the right to decline the transfer of certain records that have permanent retention periods.
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State agency records with shorter retention periods may be eligible for storage in the State Records Center.
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State and local government security copy microfilm should be transferred to the Security Copy Depository.
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Start by locating the records retention schedule for your agency. Your agency records officer should have a copy. Many state agency records retention schedules are available in the agency information section of the Oregon Blue Book.
Local government officials can consult the local government records retention schedule. -
Find the records description within the schedule that most closely matches the records under consideration for transfer to the Oregon State Archives.
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If you cannot identify an appropriate records description and retention period, contact your agency records officer or the Records Management Unit of the Oregon State Archives by dialing 503-373-0701, option 3 for assistance.
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If you identify an appropriate records description and the retention period is permanent, contact Mary McRobinson (503-378-4972)
of the Reference Unit to request authorization to transfer the records to the Oregon State Archives.
Next:
Preparing records for transfer >