Oregon Secretary of State

Transferring Records

​​Physical transfer of records is the responsibility of the depositing agency in most cases.

  1. Fill out and send online "Records Transfer Request Form."
  2. Contact Mary McRobinson to arrange a date and time of transfer.
  3. Deliver records to the loading dock on the Capitol Street side of the Archives Building (see map for directions​​).
    Park in front of the loading dock door and use the call box to the left of the loading dock door to request access.

  4. Transfer custody of the records and get a receipt. A more detailed transmittal will be sent to you later.
Records that do not have a permanent retention period or are not properly prepared for transfer may not be accepted.

The loading dock is on the Capitol Street side of the Archives Building just south of D Street. Capitol Street is one-way going north.


Mary McRobinson, Reference Unit Manager
Oregon State Archives
800 Summer St. NE
Salem, OR 97310
Phone: 503-378-4972
Email: mary.mcrobinson@sos.oregon.gov

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