Series provides visual documentation of changes made to county lands through development and by natural and man-made disasters. The photographs are taken at intervals along a series of flight paths to attain coverage of all or part of a county. They generally include flight path or township, range, and section numbers; show natural and man-made features; and are produced in black and white or color prints to varying scales. An index by quadrant may also be included.

Several flights of aerial photographs dating from 1998 to 2011 (color) are maintained digitally on a computer in the assessor's office. The University of Oregon Aerial Photograph Collection includes aerial photographs from most Oregon counties. 

Records at the Gilliam County Courthouse, Assessor's Office: 

[Aerial Photographs-with flight-line index], 1972 (ca.500 photographs);

Aerial Photographs [with index], 1957 (ca.375 photographs).

Records at the Gilliam County Courthouse, Lower Vault: 

[Aerial Photographs-rolled], 1972 (3 photographs); 

[Aerial Photographs-with notations], 1972 (ca.200 photographs). 

Records at the Gilliam County Depot Museum Complex, Warehouse: 

[Aerial Photographs-National Aerial Photography Program-includes Gilliam, Sherman, and Morrow county areas-in cabinets], n.d. (ca.600 photographs); 

[Aerial Photographs-National Aerial Photography Program-includes Gilliam, Sherman, and Morrow county areas-stacked], n.d. (ca.300 photographs). 

Records at a Related Website:

Gilliam County Property Search​

Series documents the payment of county and state bounty money to individuals who presented the scalps and other prescribed body parts of targeted predatory animals. The program was intended to control the threat to livestock. Examples of targeted animals include coyote, cougar, mountain lion, panther, wildcat, bobcat, lynx, and wolf. Records include registers, affidavits, certificates, and statements. Information includes claimant and affiant names; kind of animal; number of scalps; date killed or presented; and number, amount, and date of warrant. The records are also referred to as scalp bounty records. 

Animal scalp bounty records are interspersed in the wooden cabinet holding trifolded records in the courthouse lower vault to the left of the door upon entry. 

Records at the Gilliam County Courthouse, Lower Vault: 

[Bounty Record-Animal], 1916-1923 (1 volume);

Record of Proofs of Scalp Claims [Animal Bounty], 1901-1903 (2 volumes); 

Record of Scalp Bounty Claims [Animal], vol. 1, 1899-1901 (1 volume).

Series documents the assessment of real and personal property, the determination of tax liability, and the collection of county taxes. Assessment, tax, and delinquent tax records are labeled as rolls, lists, or summaries. Records show property owner; description and value of urban and agricultural land, personal property, and livestock; assessments, equalizations, and taxes due; and notations on payment and delinquency in payment of taxes. Beginning with 1900, counties have only been required to retain permanently those assessment and tax rolls for years ending in "0" and "5." 

Records at the Gilliam County Courthouse, Lower Vault:

Assessment and Tax Roll, 1909-1927, 1929 (21 volumes); 

Assessment Roll Cards [Continuing], 1951-1960 (3 cu.ft.); 1965-1974 (1.50 cu.ft.); 1975-1984 (2 cu.ft.);

Assessment Roll [Continuing Tax Roll Cards], 1961-1964 (2 cu.ft.); 

Assessment Roll [title varies] 1885-1908, 1947-1948 (47 volumes); 

[Delinquent Tax Register], 1969-1973 (1 volume); 

Delinquent Tax Roll, 1884-1898, 1915 (4 volumes); 

Index to Tax Receipts, 1892-1893 (1 volume); 1893 (1 volume); 1898 (1 volume);

Real Property Assessment Roll, 1950-1951 (2 volumes);

Tax Collection Register, 1926-1952 (1 volume); 

Tax Ledger, 1896-1897 (2 volumes); 1901-1908 (8 volumes); 1913-1916 (4 volumes); 1918-1921 (4 volumes); 1923-1930 (8 volumes); 

Tax Roll, 1945-1946, 1949-1950 (2 volumes); 

Tax Roll [Continuing], 1965-1975 (2 cu.ft.); 1975-1984 (7 cu.ft.); 1985-1989 (2.50 cu.ft.). 

Records at the Gilliam County Courthouse, Clerk's Vault: 

Assessor Permanent Files [includes assessment roll], 1984-present (10 inches of microfiche); 

Sheriff's Property Tax Summaries, 1971-1974 (.05 cu.ft.).

Assessor Permanent Files [includes assessment roll], 1984-present (10 inches of microfiche); 

Gilliam County Summary Assessment and Tax Roll, 1989-present (.10 cu.ft.).

Series documents the registration of business names with the county clerk or recorder. Information includes assumed business name; description of business; filing date; and business owner, notary public, witness, clerk or recorder, and deputy's name. Series may also include an index arranged alphabetically by business name. Businesses which were registered were typically automotive sales, motorcycle repair, merchandise shops, butchers, and feed stores. Since 1964, assumed business names have been filed with the Secretary of State. Assumed business names have been inventoried through 1964. For more recent records, contact the Secretary of State, Business Registry Section​.

Assumed Name Record [Business-Alphabetical Listing], vol. 1, n.d.-ca.1974 (1 volume). ​

Series documents liens placed on real property by the county to satisfy debts. Attachments are ordered by the circuit court and authorize the sheriff to seize or transfer property to satisfy debts such as loans, mortgages, or tax liens. The sheriff will hold the property in trust until the debt is paid or the property is sold. Information includes defendant name, statement of attachment, property description, statement of return when attachment is satisfied, return of execution, dates attachment is issued and returned, court order, and sheriff's signature. Attachment records have been inventoried through 1920. 

Records at the Gilliam County Courthouse, Clerk's Vault: 

Attachment Docket [with index], vol. 1, 1885-1963 (1 volume).

Index to Attachments Filed, 1885-1891 (1 volume);

Record of Attachments Returned [with index], vol. 1, 1888-1889 (1 volume).

Series documents the recording of births by the county. Records include certificates, affidavits for correction, registers, delayed entry for births and corrected entries. Information includes registration number; child's name, sex, legitimacy, birth date, and birthplace; name, residence, color, age, birthplace, and occupation of father and mother; number of other children born to mother; signature of physician or midwife; filing date; and registrar's signature. Birth records were not required by the state of Oregon until 1903 when the state began to officially register births. Currently these records are filed with the State Registrar, Vital Statistics Section​ of the Health Division. Birth records have been inventoried through 1920. For information concerning more recent records, contact the State Registrar. Also see Delayed Birth Records series for related records. Access to birth records is restricted for 100 years following the date of birth by Oregon Administrative Rule 333-011-0096. 

Records at the Oregon State Archives: 

[Birth Certificate Abstracts], 1903-1920 (.05 cu.ft.); 

Record of Births and Deaths [Oregon Health Division], 1915-1930 (1 volume); 1915-1933 (1 volume); 

Record of Births [Oregon Health Division], 1913-1915 (1 volume); 

Record of Births [Oregon Health Division-with index], vol. 1, 1914-1915 (1 volume).

Series documents cases heard before the circuit courts and the U.S. district courts. U.S. district courts were administered by the federal government during the territorial period and subsequently replaced by the circuit courts upon statehood in 1859. Case files include exhibits, transcripts, indexes, and legal documents such as indictments, subpoenas, fee bills, articles of agreement, bonds, summons, executions, petitions, and injunctions. The case files document civil and criminal actions such as debt, theft, divorce, land claims, arson, murder, rape, assault and battery, and boundary conflicts. Circuit court records continue after 1983 under authority of the state and are maintained by the trial court administrator. Circuit court records have been inventoried through 1983. For information on more recent court records, contact the trial court administrator. Portions of these records may be restricted.​

Records at the Oregon State Archives: 

Circuit Court Case Files, no. 4-3517, 1885-1930 (39 cu.ft.); 

Circuit Court Case Index [copy-in reference library], 1893-1912 (1 volume); 

Search 1885-1930 Gilliam County divorce case files in Oregon Historical Records Index​. 

Records at the Gilliam County Courthouse, Clerk's Vault: 

Circuit Court Misc. [Miscellaneous Circuit Court Documents], 1957-1968 (.10 cu.ft.); 

Clerk's Receipt for Papers [Administrative and Judicial Register-registers county court, probate, and circuit court actions], vol. 1, 1903-1969 (1 volume); 

Transcripts from Other Counties [Circuit Court], 1957-1985 (.10 cu.ft.). 

Records at the Gilliam County Courthouse, Circuit Court Trial Clerk's Office, Room 209:

General Index Register and Circuit Court Docket [title varies], vol. 1-2, 1909-1983 (2 volumes); 

Gilliam County Court [Circuit Court Case Files], no. 4-2953, 1885-1924 (64 reels of microfilm); no. 6217C-6822.88, 1975-ca.1985 (11 reels of microfilm). 

Records at the Gilliam County Courthouse, Lower Vault:

[Circuit Court Case File Index] 1919-1989 (1 volume); 

Circuit Court [Case Files-title varies], no. 5044-6216, 1946-1975 (15 cu.ft.); 

Circuit Court Case Files [title varies], no. 5044-6216, 1946-1975 (15 cu.ft.);

Circuit Court Perm. Records Misc. [Miscellaneous Circuit Court Documents-includes orders, indictments, reports, and related records], 1885-1956 (.50 cu.ft.);

Microfilmed Cases [Case Files], no. 4-2953, 1885-1924 (64 reels of microfilm); 

Microfilmed Cases [Circuit Court Case Files], no. 6217-6627, 1975-ca.1982 (8 reels of microfilm); 

[Miscellaneous Circuit Court and Probate Records-includes exhibits, transcripts, and related records-in lower cabinet], ca.1902-ca.1939 (1.20 cu.ft.). 

Records at the Gilliam County Courthouse, District Attorney's Office Storage Room: 

Gilliam Co. Circuit Ct. [Gilliam County Court Case Files-title varies], no. 3518-5043, 1930-1946 (11 cu.ft.).

Series records brief entries about the proceedings of court cases. Information includes date; plaintiff and defendant names; cause of action such as larceny, assault, divorce, or receivership; attorney names; and final disposition of the case. Circuit court records continue after 1983 under authority of the state and are maintained by the state court administrator. Circuit court records have been inventoried through 1983. For information on more recent court records, contact the trial court administrator. Portions of these records may be restricted. 

Records at the Oregon State Archives: 

General Index to Register and Circuit Court Docket [copy-in reference library], 1909-1925 (1 volume). 

General Index Register and Circuit Court Docket [title varies], vol. 1-2, 1909-1983 (2 volumes); 

Register of Actions [Circuit Court-with index], vol. 2, 1893-1912 (1 volume); 

Transfer Circuit Court Docket, 1969-1986 (1 volume).

Records at the Gilliam County Courthouse, Lower Vault: 

Circuit Court Docket, 1885-1887 (1 volume); 

Criminal Docket, 1980-1989 (1 volume); 

Criminal Docket Circuit Court, 1894-1909 (1 volume); 

[Divorce Register-Receipts], 1945-1948 (1 volume); 

Equity Docket, 1894-1909 (1 volume); 

Equity Law & Criminal Docket, vol. 1, 1886-1893 (1 volume); 

General Index to Register and Circuit Court Docket, 1917-1959 (.15 cu.ft.); 

[General Index to Register and Circuit Court Docket-no binding], 1917-1959 (.15 cu.ft.); 

Law Docket, 1894-1909 (1 volume); 

Law Register [with index], vol. A, 1885-1893 (1 volume); 

Record of Trials, vol. 1, 1895-1908 (1 volume); 

Register and Circuit Court Docket, 1913-1927 (1 volume); 1939-1954 (.15 cu.ft.); 

Register of Actions and Circuit Court Docket, 1909-1922 (1 volume); 

Register of Actions [with index], vol. 3, 1906-1909 (1 volume); 

Transfer Circuit Court Docket, 1921-1972 (4 volumes).

Series records chronological narratives of the proceedings of the court including actions taken such as decrees, judgments, arrangements, sentences, dismissals, and grand jury reports. Information includes plaintiff, defendant, and attorney names; term of court; character and date of case; case number; and date of issue. The term "judgment" refers to judicial decisions regarding the verdict, decision, or judgment rendered by the court and is distinct from those judgments relating to the recovery of court costs and awards (see Judgment and Execution Dockets). Circuit court records continue after 1983 under authority of the state and are maintained by the trial court administrator. Circuit court records have been inventoried through 1983. For information on more recent court records, contact the trial court administrator. Portions of these records may be restricted. 

Circuit Court Journals, vol. A-Z, 1885-1983 (2.50 feet of aperture cards); 

Circuit Court Journal, vol. R-W, 1948-1976 (6 volumes). 

Records at the Gilliam County Courthouse, Lower Vault: 

Circuit Court Journal, vol. A-Q, 1885-1948 (17 volumes); 

Circuit Court Microfiche [Journal], vol. G-T, 1909-ca.1970 (12 inches of aperture cards);

Circuit Ct. Micro [Court Journals], vol. A-Z, 1885-1983 (2.50 feet of aperture cards);

 Index to Circuit Court Journals, vol. 1, 1885-ca.1919 (1 volume).

Series documents the recording of a variety of legal documents filed in the clerk's or recorder's office. These documents were not required to be filed with the clerk and often included filings such as birth and marriage certificates of individuals who were born or married outside of the county but wanted the document to be filed in their county of residence. Other documents filed include wills, obligation bonds, quit claims, deeds, conveyances, mortgage satisfactions, agreements, charters, partnership dissolutions, contracts, powers of attorney, liens, leases, marriage licenses, military discharges, ministerial certificates, medical personnel licenses, birth and death certificates, and affidavits of publication. Information includes dates filed, name of individual filing, types of action, and volume and page number where recorded. Series may also include alphabetical indexes of individuals filing a recording. Clerk and Recorder Miscellaneous Recordings have been inventoried through 1965. 

Records at the Gilliam County Courthouse, Clerk's Vault:

Miscellaneous Record [with index], vol. A-E, 1871-1965 (5 volumes); 

Misc. Items [Miscellaneous Filed Records], 1950-1956 (.10 cu.ft.). 

Index to Miscellaneous Files, vol. 1, 1888-1902 (1 volume).

Series documents all administrative actions of the board of county commissioners and the county court. In most counties, the board of county commissioners has assumed the administrative duties and responsibilities of the county court. Administrative actions include levying taxes; budgeting; approving appropriations; appointing county officials; approving officials bonds and annual reports; receiving petitions and remonstrances concerning county roads; defining and establishing county roads; calling bond elections for the construction of county buildings; compiling jury lists and conducting hearings; approving salaries and expenses of county officials; confirming elections; and issuing licenses for such things as liquor, ferries, warehouses, and groceries. The series may be referred to as the County Court Administrative Journal, Commissioner's Minutes, County Court Docket, or Board of Commissioners Meeting Records.

Records at the Gilliam County Courthouse, Clerk's Vault: 

Clerk's Receipt for Papers [Administrative and Judicial Register-registers county court, probate, and circuit court actions], vol. 1, 1903-1969 (1 volume);

County Commissioners Journal, vol. I-O, 1983-present (7 volumes). 

Records at the Gilliam County Courthouse, County Court Administration Office:

[County Court Meeting Files-includes minutes, resolutions, correspondence, attachments, and related records], 2013-present (2.50 cu.ft.). 

Records at the Gilliam County Courthouse, Lower Vault: 

Commissioner's Docket [Administrative], 1888-1889 (1 volume); vol. 1-9, 1893-1959 (9 volumes);

County Commissioners Docket [Administrative], 1890-1891 (1 volume); 

County Commissioners Journal, vol. A-H, 1885-1983 (8 volumes);

[County Court Administrative and Judicial Register and Journal-includes probate cases], 1885 (1 volume); 

[County Court for County Business-Journal and Docket], 1885 (1 volume); 

County Court Meeting Files [includes minutes, resolutions, correspondence, attachments, and related records], 1992-2013 (16 cu.ft.); 

Court Docket [Commissioners Administrative], 1892 (1 volume); 

Index to Commissioners Minutes, vol. 1, 1885-1925 (1 volume). 

Records at the Gilliam County Website: 

Court Minutes Archive 2012-present.​

Series documents orders, ordinances, and resolutions passed by the board of county commissioners and the county court regulating and establishing guidelines for specific activities within the county. Information includes activity covered by order, ordinance, or resolution; administrative action number; who introduced; findings of fact; conclusions; recommendations; date heard; and hearings officer name and signature. Activities include noise abatement, nuisances, zoning, animal control, solid waste management, land division regulations, elections, comprehensive plan, and road and bridge use limits. 

Records at the Gilliam County Courthouse, Clerk's Vault:

County Court Resolutions, 1983-2012 (4 binders);

Gilliam County Court Orders; Miscellaneous [with index], 1983-2013 (2 binders); 

Gilliam County Court Ordinances [includes amendments to comprehensive plan and zoning ordinances-with index], 1983-2013 (1 binder); 

Resolutions, Ordinances, Orders [County Court], 2013-present (1 binder). 

Records at the Gilliam County Courthouse, Planning Department Office:

[Codified Zoning Ordinance], 1947-2005 (1 binder);

Comp Plan & ZO [Comprehensive Plan and Zoning Ordinance], 2000 (1 binder); 

Comprehensive Plan Amendments [actually Zoning Ordinance], 1969 (1 volume); 

Comprehensive Plan Amendments [Gilliam County Zoning Ordinance & Comprehensive Plan], 1973-1987 (1 binder); 

Comprehensive Plan Amendments [Land Use Ordinances-relating to the comprehensive plan and zoning ordinance], 1980-2000 (.05 cu.ft.); 

Gilliam County Code Enforcement & Ordinance [Public Nuisance], 1997-present (1 binder); 

[Gilliam County Zoning Ordinance & Comprehensive Plan], 2000 (1 binder);

Gilliam County Zoning Ordinance [Codified], 2005 (1 binder);

[Gilliam County Zoning Ordinance-Codified], 2006 (1 binder). 

Records at the Gilliam County Courthouse, County Court Administration Office:

[County Court Meeting Files-includes minutes, resolutions, correspondence, attachments, and related records], 2013-present (2.50 cu.ft.). 

Records at the Gilliam County Courthouse, Lower Vault: 

Comprehensive Plan [and Zoning Code], 2000 (1 volume);

County Court Meeting Files [includes minutes, resolutions, correspondence, attachments, and related records], 1992-2013 (16 cu.ft.);

Zoning Ordinance, 1969 (1 volume).

Records at the Gilliam County Website:

Comprehensive Plan and Zoning Ordinance​​​

Series documents the establishment and/or restoration of survey corners or monuments by the county surveyor or registered land surveyors. Records include maps, field survey restoration notes, historical notes, and indexes. Information includes description of corners; existing markers; descriptions of new markers and any changes made to the locations; property owners; township, range, and section numbers; donation land claim information; date the new markers were set; and surveyor's signatures. 

The Surveyor Field Notes and Plats record series contains additional information related to corner surveys. 

Corner Restoration Sheets, ca.2005-present (.30 cu.ft.);

 Restored Government Corners [Record], vol. 1, 1928-1933 (1 volume).

Series records the results of the examination of a corpse by the county coroner at the request of the county sheriff. It also documents the proceedings and results of inquests ordered by the district attorney. Reports include date filed; name, age, sex, race, parentage, and birthplace of deceased; date, place, and time of death; names of undertaker and coroner; testimony; and costs. Early reports were narrative accounts detailing the cause of death. After 1900, a standardized form was used for reporting results. Inquest transcripts include coroner and juror names, signatures, and actions; witness names; testimony; and verdict. Coroner and inquest records have been inventoried through 1965.

Coroner's Investigations [Records], 1952-1957 (.10 cu.ft.). 

Coroner Records [Reports and Inquest Records-trifolded], 1904-1938 (.25 cu.ft.).

Series documents the annual allotment of funds for county government operations as agreed to by the board of commissioners. Information includes total amount of funds budgeted for each office. Later budgets may include organizational charts and a narrative of each county office function.

Records at the Gilliam County Courthouse, Clerk's Vault: 

[Budget Statement-Gilliam County], 1938-1969 (1 volume). 

[Gilliam County Adopted Budget], 1979-1983 (.15 cu.ft.); 

Gilliam County Adopted Budget, 1983-present (23 volumes). 

Summary of Expenses Gilliam County [includes budget information], 1914-1930 (1 volume).

Series documents the development and revision of a plan for the use of lands within the county. Series includes plans for transportation, energy, housing, population and economics, public facilities and services, urbanization, natural resources, greenways, recreation, agricultural and forest lands, land capability, resource quality, floodplains, landmarks, historic property, rural community center designation, and natural areas. Each plan includes background information about the subject; supporting documentation such as maps, charts, and diagrams; and a narrative description of each aspect of the plan and how it is to be implemented. Series may also include an overall "comprehensive plan" which contains historical and current looks at county land practices and defines goals and policies adhered to during the creation and implementation of the plan. 

Records at the Gilliam County Courthouse, Clerk's Vault: 

Gilliam County Court Ordinances [includes amendments to comprehensive plan and zoning ordinances-with index], 1983-2013 (1 binder); 

Planning and Zoning Maps [includes comprehensive plan and zoning information], 1976 (4 aperture cards); 

[Zoning Map Comprehensive Plan Map], 1976 (1 sheet of microfilm jacket). 

Records at the Gilliam County Courthouse, Lower Vault: 

Comp Plan Map [Comprehensive-rolled], 1961 (1 map); 

Comprehensive Plan, 1977 (1 volume);

Comprehensive Plan [and Zoning Code], 2000 (1 volume);

Comprehensive Plan for Land Use, 1969 (1 volume);

Existing Land Use Map [Comprehensive Plan-rolled], 1961 (1 map).

Records at the Gilliam County Courthouse, Planning Department Office:

Comp Plan & ZO [Comprehensive Plan and Zoning Ordinance], 2000 (.15 cu.ft.);

[Comprehensive Plan], 1977 (.10 cu.ft.); 1987 (.15 cu.ft.); 2000 (1 binder);

Comprehensive Plan Amendments [Gilliam County Zoning Ordinance & Comprehensive Plan], 1973-1987 (1 binder); 

Comprehensive Plan Amendments [Land Use Ordinances-relating to the comprehensive plan and zoning ordinance], 1980-2000 (.05 cu.ft.); 

Comprehensive Plan Amendments [Text], 1982-present (2.50 cu.ft.);

Gilliam County Comp. Plan Amendments Aggregate Sites [Comprehensive], 2012-2013 (1 binder); 

[Gilliam County Zoning Ordinance & Comprehensive Plan], 2000 (1 binder).

Records at the Gilliam County Website: 

Comprehensive Plan and Zoning Ordinance​

Series documents the actions of the county court in civil and some criminal cases. Records include complaints, judgments, decrees, summonses, warrants, affidavits, writs, and an index. County court cases include spousal support, employment compensation, satisfaction of judgments, and divorce. Information includes judge, plaintiff, defendant, and attorney names; case type; and filing dates of actions and decrees. 

County court judicial documents are interspersed in the wooden cabinet holding trifolded records in the courthouse lower vault to the left of the door upon entry.

Records at the Gilliam County Courthouse, Lower Vault, Wooden Trifolded Record Cabinet: 

182-217 [County Court Judicial Case Documents], 1905-1906 (.10 cu.ft.);

725-740 [County Court Judicial Case Documents], 1906-1913 (.10 cu.ft.); 

741-760 [County Court Judicial Case Documents-includes juvenile delinquency cases], ca.1913-ca.1927 (.15 cu.ft.); 

761-780 [County Court Judicial Case Documents], ca.1898-ca.1905 (.15 cu.ft.); 

860-880 [County Court Judicial Case Documents], ca.1902-ca.1903 (.10 cu.ft.).

Series records the proceedings of the county court for civil and some criminal cases. Information includes judge, plaintiff, defendant, and attorney names; trial date; memorandum of subsequent proceedings; and fees charged. Cases include citizenship petitions, legal changes to name, commitments, and writs of habeas corpus. Portions of these records may be restricted. 

[County Court Administrative and Judicial Register and Journal-includes probate cases], 1885 (1 volume); 

County Court Docket [Judicial], vol. 2, 1905-1928 (1 volume); 

County Court Journal [Judicial-with index], vol. A, 1885-1908 (1 volume); 

[County Court Judicial Docket], 1885-1887 (1 volume); 

County Court Law Docket, 1887-1904 (1 volume);

[County Court Probate and Law Journal-includes mental commitment information], 1885 (1 volume).

Series documents the preparation and organization of the county fair by the county fair board (including any predecessor group) and other county officials. Records include fair board minutes, reports, and annual premium lists and publications. Minutes and reports include information pertaining to county fair employment, budgets, sponsorship, capital improvements to fairgrounds, and event scheduling throughout the year. Annual premium lists and/or publications may include county fair history, names of fair officers, general fair rules and regulations, event schedules, exhibit lists, and photographs.

Records at the Gilliam County Fairgrounds, Fair Office: 

[Fair Board Minutes], 2005-2013 (.20 cu.ft.); 

Gilliam County Fair Board Meeting Minutes & Agendas, 2014-present (1 binder);

Premium List [Gilliam County Fair], 1908 (1 volume). 

Minutes & Financial Reports [Gilliam County Fair], 1984-1999 (2 binders).

Gilliam County Fair Premium List [title varies-with gaps], 1916-present (ca.90 volumes). 

Gilliam County Fair [Exhibition Booklet], 1916 (1 volume).

Series reports the activities of county officials to the county court or board of county commissioners. Series may include reports by the treasurer, surveyor, clerk, roadmaster, assessor, sheriff, school superintendent, and county nurse or doctor. Reports summarize the activities of county officials and their staff as they perform their official duties. 

Miscellaneous county official reports are interspersed in the wooden cabinet holding trifolded records in the courthouse lower vault to the left of the door upon entry. 

Annual Reports, 1956-1970 (.10 cu.ft.). 

241-280 [Semi-Annual Reports-Clerk, Treasurer, Sheriff-trifolded], 1891-1956 (.20 cu.ft.).

Series documents the recording of deaths in the county. Records include registers and certificates. Information includes registration number; place and date of death; name, sex, color, birth date and place, age, and marital status of the deceased; names and birthplaces of parents; primary and contributory cause of death; physician, registrar, and informant signatures; filing date; and date and place of burial. Death records were not required by the state of Oregon until 1903 when the state began to officially register deaths. County death records have been inventoried through 1920. Access to death records is restricted for 50 years following the date of death by Oregon Administrative Rule 333-011-0096. Contact the Oregon State Archives for access to state death certificates that are more than 50 years old. Contact the Oregon Center for Health Statistics ​for access to more recent death certificates.

Records at the Oregon State Archives:

Record of Births and Deaths [Oregon Health Division], 1915-1930 (1 volume); 1915-1933 (1 volume); 

Record of Deaths [Oregon Health Division], 1912-1915 (1 volume);

Record of Deaths, vol. 1, 1914 (1 volume).​

Series documents the ownership of land. Series includes deeds, land sales contracts, quit claim deeds, homestead exemption claims, corporate certificates, agreements, correction deeds, special assessments of unzoned farmland, easements, and indirect and direct deed indexes. Information includes grantor and grantee name; recording and filing dates; property descriptions; title warranties; consideration amounts; witness and recorder names; and volume and page numbers of where recorded. Deeds filed since 1995 are searchable on a public access computer in the clerk's office. Miscellaneous deeds are interspersed in the wooden cabinet holding trifolded records in the courthouse lower vault to the left of the door upon entry. 

Deed Record [title varies], vol. A-Z, 27-58, 1874-1976 (58 volumes);

Deeds, vol. 59-67, 1976-1991 (32 inches of aperture cards); vol. 59-75, 1976-2009 (10 inches of microfilm jackets); 

[Helion System Computer Microform Consecutive Number Records-includes deeds and mortgages-not for public access], 2009-present (5 inches of microfiche); Index to Deeds-Grantee [title varies], 1874-1994 (3 volumes); 

Index to Deeds Grantors Patents [see letter "U"], 1894-1925 (1 volume); 

Index to Deeds-Grantor [title varies], 1874-1994 ( 3 volumes); 

Index to Deeds [U.S. Patents], 1894-1925 (1 volume). 

[Deeds], vol. 59-75, 1976-2009 (10 inches of microfiche). 

412-464 [Deed and Mortgage Records], ca.1886-ca.1909 (.35 cu.ft.); 

465-494 [Warranty Deeds], ca.1887-ca.1910 (.35 cu.ft.).

[Mortgage and Deed Records-includes mortgage satisfactions, mortgage releases, warranty deeds, and quit claim deeds-trifolded], ca.1885-ca.1930 (1 cu.ft.). 

Record [Deed Reference Books], ca. 1961-ca.1977 (12 volumes).

Series documents birth records generated by a court in response to a petition. Records may include petitions, decrees or orders, affidavits of correction, registers, and certificates. If the information provided with the petition met the requirements of the court, a decree was issued that served as a legal birth document. Most petitions were filed decades after the actual birth. They were filed in the county of residence at the time of petition, not necessarily in the county of birth. Dates listed in brackets document the range of actual birth dates. Date ranges for court actions such as petitions and decrees are also included. Also see Birth Records series for related records. Access to birth records is restricted for 100 years following the date of birth by Oregon Administrative Rule 333-011-0096. 

Circuit court journals include references to delayed births beginning in the early 1940s (Circuit Court Journals).

Delayed Birth Certificate [includes births from ca.1884-1918], 1939-1941 (.20 cu.ft.).

Series documents the registration of voters and the compilation of election results. Records may include the election poll books and/or the election voter register. Information includes elector's name and party affiliation, and in some cases, physical description, occupation, naturalization information, and names of parents and spouse. Election poll books and voter registration records have been inventoried through 1930. For information on more recent records, contact the Secretary of State, Elections Division, the county clerk, or the local elections official.

General Register [Elections], 1912 (1 volume); 

Official Register of Electors, 1900 (1 volume); 1902 (1 volume); 1904 (1 volume); 1906 (1 volume); 1908 (1 volume); 1914 (1 volume);

Precinct Register [includes various precincts], 1914 (13 volumes).

Series documents the tabulation and reporting of election results for the county. Records include voting abstracts and the record of election. Information includes election date; precinct name and number; office; precinct and total votes; victory margin; winning candidate; county clerk, board of canvasser, and justice of the peace signatures; ballot number; summation of votes; and election board's decision. Election voting abstracts have been inventoried through 1960. For information on more recent records, contact the Secretary of State, Elections Division, the county clerk, or the local elections official.

Records at the Gilliam County Courthouse, Clerk's Vault: 

Election Record, vol. 3, 1948-1960 (1 volume); 

Record of Elections, vol. 2, 1924-1948 (1 volume). 

Record of Elections, vol. 1, 1908-1924 (1 volume).

Series documents the application for and registration of farm names with the county clerk or recorder. Records may include registers, original applications, or certificates. Information includes owner's name and address; farm name, location, and description; and date and number of application and final application. Series may also include an index arranged either alphabetically by name of owner or by farm name. Farm name records have been inventoried through 1964. 

Series records ownership of county lands obtained from the federal government. Series includes records of land grants administered under federal programs such as donation land claims and homesteads. Donation land claims are the most common type of federal land grant in Oregon that is documented in this inventory project. Donation land claims resulted from an act of the 1850 Congress under which citizens of the United States, or those who filed a declaration of intention prior to December 1, 1850 and had resided upon or cultivated the land for four consecutive years, were granted a specified amount of acreage in the Oregon Territory. Donation land claims were unique in that acreage granted to married couples was divided evenly. Half of the acreage was placed in the husband's name while the other half was placed in the wife's name. Records include plats, indexes, and survey notes. Information includes township, range, and section numbers, names of donation land claim holders and claim numbers, claim dates, acreage, and descriptions of surveys. 

Under the Homestead Act of 1862, settlers were given 160 acres of land in the public domain if they built a home on the land, resided there for five years, and cultivated the land. A complete homestead entry file includes such documents as the homestead application, homestead proof, and final certificate authorizing the claimant to obtain a land patent. 

[Bureau of Land Management Survey Microfilm-includes surveys and field notes related to U.S. surveys, mining, homesteads, and miscellaneous actions], n.d. (5 inches of microfiche);

Deed Record Patents [patent information also is included in other deed record volumes], vol. T-U, 1908-1925 (2 volumes); 

[Federal Land Patent Listing], 1894-1920 (.10 cu.ft.); 

Index to Deeds Grantors Patents [see letter "U"], 1894-1925 (1 volume);

Index to Deeds [U.S. Patents], 1894-1925 (1 volume).

1-49 [Homestead Certificates and U.S. Patents-trifolded], 1887-1921 (.30 cu.ft.); 

590-612 [Homestead Certificates and U.S. Patents-trifolded], 1887-1908 (.35 cu.ft.). 

Records at a Related Website: 

Search Land Patents [includes patent and legal land descriptions and some document images], ca.1864-ca.1957 (BLM GLO website​).

Series documents the activities of the sheriff and other county officials relating to the foreclosure of property in order to satisfy creditors in cases involving delinquent taxes, mortgage payments, or court judgments. Records include correspondence, sheriff's deeds and foreclosure sale records, circuit court case transcripts of foreclosure hearings, writs of execution, certificates of sale of real property, judgment orders, receipts, tax redemption records, delinquent tax sales, and tax sale certificates. Foreclosure records have been inventoried through 1920. 

Certificates of Delinquency Issued to the County, 1915-1927 (1 volume);

Delinquent Tax Sales Record [Sheriff], 1893-1910 (1 volume);

Record Tax Sales, vol. A, 1886-1890 (1 volume). 

112-153 [Sheriff's Certificate of Sale of Real Est. on Foreclosure-trifolded], 1886-ca.1920 (.15 cu.ft.); 

112-153 [Tax Sale Certificates-trifolded], 1890-1906 (.10 cu.ft.); 

281-316 [Tax Sale Certificates and Sheriff's Certificates, Sale of Taxes-trifolded], ca.1890-1910 (.20 cu.ft.).

Series documents the examination, commitment, and release of mentally ill persons to and from the state's mental institutions. Series contains statements of complaint and commitment recorded by the county clerk or recorder and includes petitions to have an individual committed; physicians certification that an individual is insane; delivery warrants authorizing a county official (usually the sheriff) to take the individual to the state hospital; patient discharges; paroles or transfers; indexes; and correspondence. Information includes patient and family names, date committed, reason, physical description, and a brief family history. This series may also be known as the Insane Record, Mental Illness Record, and Mentally Ill and Feeble Minded Record. By 1968, in most counties, the commitment of the mentally ill or deficient had become the responsibility of the circuit court. Access to these records may be restricted for 75 years by Oregon Revised Statute 192.496.  

Insane commitment records are also documented in the probate registers, journals, and case files. See the appropriate probate record series in this inventory. 

Insane Commitment [Case Files], 1885-1903 (.15 cu.ft.); 

Journal of Insane Commitments, vol. 1, 1888-1901 (1 volume);

Record of Insane [with index], vol. 2, 1901-1929 (1 volume). 

Commitments [Insane], 1956-1961 (.10 cu.ft.); 

Misc Items [includes mental examination and commitment records-trifolded], 1950-1956 (.05 cu.ft.). 

[County Court Probate and Law Journal-includes mental commitment information], 1885 (1 volume). 

Records at the Gilliam County Courthouse, Circuit Court Trial Clerk's Office, Room 209:

[Mental Commitment Case Files], 1989-present (.20 cu.ft.).

Series records official decisions by the court and subsequent instructions to the sheriff to recover costs and awards related to debt, divorce, and other civil cases. The record serves as the official notice of the existence of a lien. Information includes title and case number; names of plaintiff, creditor, defendant, debtor, and attorney; amount of judgments; description of property levied on; writ of execution; disposition of case; decisions on appeals; dates docketed and satisfied; and volume and page numbers where recorded. Records may include judgment dockets, execution dockets, and fee books. 

Execution Docket Circuit Court, 1885-1891 (1 volume); 

Execution Docket [with index], 1888-1899 (1 volume); vol. 2, 1898-1921 (1 volume); 

Judgment Docket, vol. A-C, 1885-1902 (3 volumes); 

Judgment Lien Docket County Court, vol. A, 1903-1921 (1 volume);

Judgment Lien Docket, vol. D, 1902-1920 (1 volume).

Series documents criminal and civil cases brought before the courts of the justices of the peace. Records include grand jury indictments, complaints, judgments by confession, transcripts of judgment entries and dockets, statements of witnesses, arrest warrants, subpoenas, bills for court costs and fees, petitions for appointment of justices of the peace and constables, petitions establishing justice districts, and marriage records. Cases heard include disturbing the peace, illegal liquor sales, assault, larceny, trespassing, fraud, vagrancy, and burglary. Justice court records have been inventoried through 1940. For information on more recent records, contact the local justice court. 

City of Condon Recorders Court Case Files [Ex-officio Justice of the Peace], 1905-1909 (.30 cu.ft.); 

Justice Court Records Historical Save [Justice Transcripts-trifolded], 1885-1905 (.40 cu.ft.).

Series documents criminal and civil cases brought before justice of the peace courts. Dockets include defendant, plaintiff, attorney, witness, and juror names; action dates and nature of cases; judgments; and statements of costs. Actions include complaints, summonses, appearances, testimonies, bonds, judgments, pleas, fines, jail terms, marriages, and writs of attachment. Civil and criminal cases include larceny, burglary, recovering money or personal property, trespassing, hunting out of season, and illegal voting. Justice court records have been inventoried through 1940. For information on more recent records, contact the local justice court.

Records at the Gilliam County Courthouse, Lower Vault: 

[Justice Court Docket-Arlington Precinct], 1902-1904 (1 volume);

Justice Docket [Arlington Precinct-with index], 1908-1925 (1 volume); 1924-1928 (1 volume); 1928-1931 (1 volume); 1931-1934 (1 volume); 1934-1935 (1 volume); 1935-1936 (1 volume); 1937-1940 (1 volume); 1940-1944 (1 volume); 

Justice Docket [Condon Precinct], 1899-1901 (1 volume); 

Justice Docket [Condon Precinct-with index], 1919-1924 (1 volume); 1930-1937 (1 volume); 1938-1939 (1 volume); 1939-1944 (1 volume); 

Justice Docket [East Condon Precinct], 1912-1918 (1 volume);

[Justice Docket-Idea Precinct], 1887-1891 (1 volume). 

Mss. 129 Justice of the Peace Records [Lonerock-Linus Darling], 1859-1906 (4 volumes, .20 cu.ft.).

Series documents the subdividing and partitioning of land within the county. Records include survey notes, correspondence, photographs, satisfaction of agreements, maps of subdivided and partitioned land, and contracts and permits. Information includes subdivision names; lot, street, and alley dimensions; and township, range, and section numbers of land to be subdivided or partitioned. The planning and budget office does not maintain subdivision or major partition case files. Subdivision plats dating to circa 1885 are in the Deed Record (Deeds and Indexes). 

Gilliam County Surveyor Land Partition Index [includes land partition indexes by partition number and township and range], 1993-present (1 binder); 

Land Partition [Plats], 1996-present (ca.150 sheets);

[Partition Plats], 1996-1997 (2 sheets of microfilm jackets); 

Partition Plats [includes four subdivision plats], 1993-present (.50 cu.ft.);

Plat Cabinet A [Subdivision, Partition, and Miscellaneous Maps-includes partitions beginning in 1993-with index], 1885-present (ca.200 plats); 

[Plats-Subdivision], no. 1-32, ca.1885-ca.1978 (8 sheets of microfilm jackets);

Plats [Town and Subdivision], no. 1-32, ca.1885-ca.1978 (.50 inches of aperture cards);

Sub Division [Plats], 1997, 2005 (4 sheets). 

[Partition Plats], 1996-1997 (2 sheets of microfiche);

[Plats-Town and Subdivision], no. 1-32, ca.1885-ca.1978 (8 sheets of microfiche). 

Partitions [Land-Case Files], 2003-present (3 cu.ft.). 

CRON Files [Planning Department Land Use Action Case Files-includes documents related to zoning permits, partitions, conditional uses, and related actions], 2005-2007 (1 cu.ft.); 2008 (1 binder); 

Partitions [Land-Case Files-includes major and minor partitions], 1993-2003 (.25 cu.ft.);

Record of Town Plats [includes only the International Order of Odd Fellows (IOOF) cemetery], 1913 (1 volume). 

[Town Plat Book-corduroy cover], n.d. (1 volume).

Series records the ownership of land within the county. Records may include title registers, land indexes, land registration registers, torrens registry of titles, indexes to registered land, certificates of title, town lot indexes, ownership registers, and plat books. Information includes parties involved, land descriptions, dates, number and nature of titles, subdivisions, title holders, terms, discharge dates, and registrar's signatures. The torrens system of land registration was abolished in 1972 by Oregon law. Additional land ownership records may be found in the Deeds and Indexes series.

[Lot Index of Recorded Lands], 1885-ca.1948 (1 volume). 

[Land Ownership Plat Book], ca.1905-ca.1915 (1 volume); 

Lot Index of Recorded Lands in Gilliam County, Oregon, 1885-1949 (1 volume); 

Present Ownership [Land Register], 1882-1906 (1 volume);  

[Road and School District Boundary Atlas-includes land ownership notations], ca.1895 (1 volume);

Township Plat Book, n.d. (1 volume); 

[Township Plat Book], n.d. (2 volumes). 

Township Plat Book, n.d. (1 volume).

Series provides a visual representation of the county and of physical structures constructed on county lands. Series includes maps, plans, and drawings that vary in size, scale, and date. Included are maps, plans, and drawings of counties and cities, election precincts, courthouses and other county buildings, cemeteries, rivers, Indian reservations, school districts, construction projects, and soil classifications. General road maps may be found in the series titled Road and Bridge Records. Technical road survey maps may be found in the series titled Road Maps and Survey Notes. 

Records at the Gilliam County Courthouse, Clerk's Vault: 

Courthouse Original Plans, 1955 (ca.40 drawings); 

Gilliam County Courthouse Blueprints & Remodel Prints, ca.1977-1995 (1 cu.ft.);

[Miscellaneous Maps and Plans-includes special district boundaries, electric facilities service areas, irrigation project, Bureau of Land Management, oil lease, 1990 census, city of Condon, Arlington relocation, Arlington sewer and water system], ca.1921-ca.1993 (ca.150 maps and drawings); 

Plat Cabinet A [Subdivision, Partition, and Miscellaneous Maps-includes partitions beginning in 1993-with index], 1885-present (ca.200 plats). 

Records at the Gilliam County Courthouse, Assessor's Office: 

Current Assessor's Plats [original set], n.d.-present (ca.200 maps); 

[Current Assessor's Plats-reference set], n.d.-present (2 volumes);

Flood Insurance Rate Map [Federal Emergency Management Agency], 1984 (.20 cu.ft.);

Metsker's Atlas of Gilliam County Oregon [with notations], 1934 (1 volume);

[Miscellaneous Maps-includes city, assessment code change, topography, Columbia River navigation, John Day Dam, school district, railroad, land use classes, partitions, and other topics-rolled], ca.1933-present (ca.100 maps); Old Soils Maps [Classification-North and South], ca.1961-ca.1966 (3 volumes); Soils Maps [Classification], ca.1986-2005 (1 volume); 

[Tax Lot Ownership Map Book], ca.1955-ca.1965 (3 volumes); 

[Tax Lot Ownership Map Book-Large Format-green], ca.1972 (1 volume).

Records at the Gilliam County Courthouse, Planning Department Office:

Flood Insurance Rate Map [Federal Emergency Management Agency], 1984 (.25 cu.ft.).

Records at the Gilliam County Courthouse, Lower Vault: 

Gilliam County Dry Blending Plant [Plans-Arlington], 2004 (ca.50 drawings); 

Hotel Condon [Building Plans], 2000 (10 drawings);

[Metsker's Atlas of Gilliam County Oregon-annotated-in plywood binder], 1934-1939 (1 volume);

[Miscellaneous Maps and Plans [includes county courthouse, railroad, Condon Airport, proposed Mid-Columbia PUD, Condon High School, school district boundaries], 1909-ca.1981 (ca.100 maps and drawings); 

New Library [Building Plans], 2012 (ca.20 drawings); 

Plans Shutler Station Industrial Park, Blending Plant/Manufacturing Plant, Wheat Lab [Plans-rolled], 2005-2006 (2 cu.ft.); 

Plat Book [Assessment], vol. 2, 1899 (1 volume); 

[Road and School District Boundary Atlas-includes land ownership notations], ca.1895 (1 volume).

Records at the Gilliam County Depot Museum Complex, Warehouse: 

Metsker's Atlas of Gilliam County Oregon, 1934 (1 volume). 

Records at the Gilliam County Depot Museum Complex, Museum Office Closet:

Metsker's Atlas of Gilliam County Oregon, 1934 (1 volume). 

Records at a Related Website:

Gilliam County Property Search​ 

Tax Assessment GIS Maps ​[select county], n.d.-present.

Series documents the registration of marks and brands by livestock owners and logging interests in order to clearly establish ownership. Records include registers and certificates. Information includes owner's name and address; diagram of animal showing location and style of mark and brand; written description of mark and brand; and filing date. Types of livestock registered include horses, cattle, sheep, pigs, and poultry. Log brands are also documented. 

Index to Brands, vol. 1, 1893-1915 (1 volume);

Marks and Brands [with index], vol. A, 1860-1905 (1 volume); 

Record Stock Brands, vol. B, 1893-1915 (1 volume).

Livestock Brands, 1885-1901 (.10 cu.ft.).

Series documents the recording of marriages by the county and includes applications, marriage certificates and licenses, and indexes to marriage records. Information includes the names and residences of bride and groom; justice of the peace, minister, or name of individual officiating; fees charged; date filed; volume and page numbers where recorded; certificate number; date and place of marriage; and signatures of witnesses and county officials. Beginning in 1906, marriages have been officially registered with the state of Oregon. Currently these records are filed with the State Registrar, Vital Statistics Section​ of the Health Division. Marriage records have been inventoried through 1960.

Records at the Gilliam County Courthouse, Clerk's Vault:

[Certificate of Marriage-Record], 1920-1928 (1 volume); 

Gilliam County Marriage Records [indexes volumes 4-5], 1950-present (1 binder); 

Marriage Certificates, 1885-1960 (1.40 cu.ft.);

Marriage Record [with index], vol. A, 2-4, 1885-1984 (4 volumes).

Series documents the registration of individuals in compliance with the requirements of relevant Oregon boards of examiners to practice a medical profession in the state. Professions registered include physicians, surgeons, osteopaths, naturopaths, dentists, nurses, druggists, chiropractors, chiropodists, optometrists, and veterinarians. Records include registers, certificates, and licenses. Information includes name of registrant; name of school; graduation date; names of members of the examining board; licensing and recording dates; and licensing or registration numbers. 

Optometry Record [with index], vol. 1, 1905-1957 (1 volume); 

Physicians & Surgeons Register & Record [with index], vol. 1, 1887-1961 (1 volume);

Physician's License Register [includes registered nurses], vol. 1, 1895-1965 (1 volume);

Record of Dentists Certificates [with index], vol. 1, 1898-1934 (1 volume).

Series lists those eligible for military service and records the discharge dates of those who served in the military. Series includes eligibility, enlistment, discharge registers, or muster rolls, and may include alphabetical indexes. Information includes name of individual serving or eligible for service; enlistment and discharge dates and codes; residences at birth and enlistment; occupations and ages at time of enlistment; branches of service; precinct numbers; service records including commendations; physical condition, education and types of jobs performed while in service; and rank at discharge. Access to military discharge records may be restricted for 75 years by 2009 Oregon Legislative Assembly SB 618. 

Military discharge records created before 1945 may be found in the clerk's Miscellaneous Record (Clerk and Recorder Miscellaneous Recordings). 

Records at the Gilliam County Courthouse, Clerk's Vault:

[Discharge Papers-Military], no. 129-162, 1992-present (18 sheets of microfilm jackets); 

Military Record, 1889-1897 (1 volume); Military Roll, 1886-1888 (1 volume); 

U.S. Service Discharge Records Recorded in Miscellaneous Volumes B and C [Index], ca.1902-ca.1954 (.05 cu.ft.); 

U.S. Service Discharge Record [with index], vol. 1-3, 1945-1989 (3 volumes).

Series documents actions filed with the county related to mineral interest claims. Types of actions include mineral rights and royalty assignments, mineral interest claims, lease releases, interest stipulations, corrections, bills of sale and conveyance assignments, and location notices. Information includes names of involved parties; action types and dates; and volume and page numbers. The series may also include copies of claim location notices giving descriptions and details of individual claims.

Records at the Gilliam County Courthouse, Clerk's Vault: 

[Bureau of Land Management Survey Microfilm-includes surveys and field notes related to U.S. surveys, mining, homesteads, and miscellaneous actions], n.d. (5 inches of microfiche); 

Miscellaneous Record [includes mining claims-with index], vol. A-G, 1871-1980 (7 volumes); 

[Miscellaneous-Record-includes some mining claims], vol. H, 1980-2000 (1 inch of microfilm jackets); 

Miscellaneous Records [partial volume-includes some mining claims], vol. H, 1980-1991 (4 inches of aperture cards). 

Records at the Gilliam County Courthouse, Lower Vault:

Index to Miscellaneous Files [also indexes mining claims], vol. 1, 1888-1902 (1 volume);

[Pueblo Mining Company Board of Directors Minutes-includes related records-in lower cabinet-black binder], 1924-1929 (1 binder).

Records at the Gilliam County Courthouse, Clerk's Computer Room:

[Miscellaneous-Clerk's Record-includes some mining claims], vol. H, 1980-2000 (1.50 inches of microfiche).

Records at a Related Website:

Online Land Records [includes federal land survey records related to Oregon such as survey plats and field notes, mineral surveys, and historical indices], ca.1850-present (Bureau of Land Management​).

Series documents the written interest in land providing security for the performance of a duty or payment of a debt. Records include mortgages; trustee's deeds of reconveyance; indexes, both by mortgagor and mortgagee name; and satisfactions. Information includes mortgagor and mortgagee names, property descriptions, mortgage terms, witness names, certifications, recording and satisfaction dates, volume and page numbers where recorded, and recorder's signature. Series also includes executor/executrix information when mortgages were transferred through wills and mortgages of land to individuals under the provisions of the Donation Land Act of 1850. Mortgages filed since 1995 are searchable on a public access computer in the clerk's office. Miscellaneous mortgage records are interspersed in the wooden cabinet holding trifolded records in the courthouse lower vault to the left of the door upon entry. 

[Helion System Computer Microform Consecutive Number Records-includes deeds and mortgages-not for public access], 2009-present (5 inches of microfiche);

Index to Mortgages-Mortgagee, vol. 2-4, ca.1910-1994 (3 volumes); 

Index to Mortgages-Mortgagor, vol. 2-4, ca.1910-1994 (3 volumes); 

Mortgage Record, vol. F-Z, 1-16, 1896-1976 (37 volumes); 

Mortgages, vol. 17-20, 1976-1991 (19 inches of aperture cards); 

[Mortgages], vol. 17-26, 1976-2009 (8 inches of microfilm jackets). 

[Mortgages], vol. 17-26, 1976-2009 (6 inches of microfiche). 

Records at the Gilliam County Courthouse, Lower Vault:

Abstract of Unsatisfied Instruments of Writing, vol. 1-2, 1890-1891 (2 volumes);

Index to Mortgages-Mortgagee, 1882-ca.1910 (1 volume);

Index to Mortgages-Mortgagor, 1882-ca.1910 (1 volume); 

Mortgage Record, vol. A-E, 1874-1896 (5 volumes). 

Records at the Gilliam County Courthouse, Lower Vault, Wooden Trifolded Record Cabinet: 

373-411 [Mortgage Satisfaction Records], ca.1900-ca.1910 (.35 cu.ft.); 

412-464 [Deed and Mortgage Records], ca.1886-ca.1909 (.35 cu.ft.); 

495-517 [Mortgage Satisfaction Records], ca.1887-ca.1910 (.35 cu.ft.).

Records at the Gilliam County Courthouse, Lower Vault, Lower Wooden Cabinet: 

[Mortgage and Deed Records-includes mortgage satisfactions, mortgage releases, warranty deeds, and quit claim deeds-trifolded], ca.1885-ca.1930 (1 cu.ft.).

Series documents the granting of United States citizenship to petitioners. Records include applications, witness affidavits, court findings granting or denying citizenship, certificates, and indexes. Declarations of intention may also be included. Information includes name, age, and residence of applicant; applicant's dependents; date of filing of declarations of intention and petitions; and volume and page numbers where papers are recorded.

Certificate of Naturalization [Stub Book], 1908-1928 (7 volumes); 

Index to Declarations & Citizens Papers, vol. 1, 1885-1927 (1 volume);

Naturaliza'n Proceedings [Register-includes declarations of intentions, petitions, and certificates-with index], 1906-1928 (1 volume);

Record of Certificates of Citizenship [with index], vol. 1, 1903-1906 (1 volume).

Series documents the process taken by applicants for United States citizenship in declaring their intention to become United States citizens. Information may include applicant's name, age, physical description, place and date of birth, method of immigration, date and port of entry, names and ages of wife and children, and renunciation of allegiance to foreign governments. Declarations of intention may also be attached to naturalization petitions or naturalization certificates. 

Records at the Oregon State Archives: 

[Declaration of Intention-with index], 1933-1960 (1 volume);

Index to Declarations & Citizens Papers, vol. 1, 1885-1927 (1 volume);

Naturaliza'n Proceedings [Register-includes declarations of intentions, petitions, and certificates-with index], 1906-1928 (1 volume); 

Record Declaration of Intention, vol. A, 1885-1906 (1 volume);

Record of Declaration of Intention [with index], vol. 1-2, 1906-1928 (2 volumes).

Series documents the application for United States citizenship by aliens. Information includes name, residence, and occupation of applicants; place and date of birth; emigration place, date, and vessel; declaration of intention dates; name, birthplace, and birth date of dependents; and renunciation of allegiance to foreign governments. Accompanying the petitions are witness and petitioner affidavits, oaths of allegiance, court orders admitting or denying citizenship, declarations of intention, depositions, and certificates of arrival. 

[Citizenship Petitions Granted-Record], 1930-1960, (1 volume);

Index to Declarations & Citizens Papers, vol. 1, 1885-1927 (1 volume);

Naturaliza'n Proceedings [Register-includes declarations of intentions, petitions, and certificates-with index], 1906-1928 (1 volume); 

Petition and Record [with index], vol. 1-2, 1908-1928 (2 volumes); 

Petitions for Naturalization [Record-with index], 1927-1960 (1 volume); 

Record Naturalization [Petition and Orders], 1885-1889 (1 volume).

Series documents financial assistance approved by the county court for widows, mothers, dependent children, orphans, the elderly, and indigents. Information includes applicant name and address, children's names and birth dates, amount of pension or monthly support payment, and county court order. Because the provision of relief became primarily a state and federal function in the 1930s, records are inventoried through 1939. Public assistance applications for relief are interspersed in the wooden cabinet holding trifolded records in the courthouse lower vault to the left of the door upon entry. 

218-248 [Old Age Pensions-Applications-trifolded], 1933-1935 (.35 cu.ft.);

837-859 [Relief Application Records], 1932-1933 (.10 cu.ft.).

Series documents the discussions and activities of the county planning commission as recorded in the minutes and agendas. Topics discussed include the creation, amendment, and appeal of zoning ordinances and county land use laws; county comprehensive plans; and election or appointment of planning commission members.

Minutes/Notices/Plan Commission [Planning Commission Minutes], 2003-present (.10 cu.ft.);

[Minutes-Planning Commission], 1978-1984 (.15 cu.ft.). 

Planning Department Files [includes planning commission minutes-with gaps], 1987-1994 (.15 cu.ft.); 1996-2004 (.20 cu.ft.).

Series tracks individuals incarcerated in the county jail. Information includes prisoner identification number; date entered; name, address, age, birth date, height and weight, eye and hair color, and nationality of prisoner; arrest date; arresting officer; crime committed; sentence; bail; court; release date; and remarks. Prisoner registers, which may also be referred to as jail lists, have been inventoried through 1965. Access to portions of these records may be restricted for 25 years after termination of custody by Oregon Revised Statue 192.496(3).

Records at the Gilliam County Courthouse, Lower Vault: 

Jail Record Gilliam County, 1925-1976 (1 volume).

Series documents actions taken on probate cases brought before the county, district, or circuit court for settlement. Records include wills, receipts, claims, vouchers, petitions to sell, notices of annual accounting, final estate accounting reports, appraiser's affidavits, bills of sale, inventories, fee bills, appraisals, administrator and appointment certificates, and appraiser oaths. Over the years probate jurisdiction has been transferred from the county court to the circuit court in most counties. However, the county courts in Gilliam, Grant, Harney, Malheur, Sherman, and Wheeler Counties continue to hear probate cases. Portions of these records may be restricted. Miscellaneous probate documents are interspersed in the wooden cabinet holding trifolded records in the courthouse lower vault to the left of the door upon entry. 

Clerk's Receipt for Papers [Administrative and Judicial Register-registers county court, probate, and circuit court actions], vol. 1, 1903-1969 (1 volume);

Probate [Case Files-includes small estate case files since 1973], no. 1059-1665, 1959-present (20 cu.ft.); 

Probate Register [also indexes case files], vol. 1-2, 1885-present (2 volumes). 

Probate Cases [Case Files-trifolded], no. 1-606, 1886-1935 (13 cu.ft.);

Probate [Case Files], no. 607-1058, 1935-1959 (10 cu.ft.).

Records at the Gilliam County Courthouse, Lower Vault, Lower Wooden Cabinet:

[Miscellaneous Circuit Court and Probate Records-includes exhibits, transcripts, and related records], ca.1902-ca.1939 (1.20 cu.ft.);

Transcript of Testimony in the Matter of the Estate of Jesse O. Lewis, 1919 (1 volume).

Series documents information recorded about estates probated in the county or circuit courts. Information includes deceased party's name; recording and death dates; residence; name and address of executors, administrators, or trustees; estimated values of real and personal property; inventory and appraisal dates; the estate's value according to the appraisals and to the county court; and the names and relationship of heirs. Over the years probate jurisdiction has been transferred from the county court to the circuit court in most counties. However, the county courts in Gilliam, Grant, Harney, Malheur, Sherman, and Wheeler Counties continue to hear probate cases.  

Record of Estates, 1903-1926 (1 volume).

Series records the actions taken by the county's probate court. Information includes case numbers, estate or deceased's name, administrator's or executor's name, dates and types of papers filed, and memoranda and court orders listed by dates of appointment of administrator or executor. Series may also be referred to as probate journals, dockets, or records of actions. Over the years probate jurisdiction has been transferred from the county court to the circuit court in most counties. However, the county courts in Gilliam, Grant, Harney, Malheur, Sherman, and Wheeler Counties continue to hear probate cases. Portions of these records may be restricted.

Probate Journal, vol. A-B, 1885-1909 (2 volumes); vol. D-M, 1918-1982 (10 volumes); vol. D-N, 1918-1991 (7 inches of aperture cards);

[Probate Journal], vol. D-N, 1918-ca.1998 (2 inches of microfilm jackets); 

Probate Orders Vacation, vol. B-C, 1901-1920 (2 volumes); 

Probate Register [with index], vol. 1-2, 1885-present (2 volumes). 

Records at the Gilliam County Courthouse, Clerk's Computer Room: 

[Probate Journal], vol. D-N, 1918-1995 (2 inches of microfiche). 

Records at the Gilliam County Courthouse, Lower Vault:

Account and Distribution [Probate Register], 1885-ca.1887 (1 volume);

[County Court Administrative and Judicial Register and Journal-includes probate cases], 1885 (1 volume); 

[County Court Probate and Law Journal-includes mental commitment information], 1885 (1 volume);

Index to Probate Court Journals, vol. 1, n.d. (1 volume); 

Order Book Probate, vol. A, 1885-1901 (1 volume); 

[Probate Court Register], 1885 (1 volume); 

Probate Docket, 1891-1907 (2 volumes); 

[Probate Docket], 1885-1888 (1 volume); 

Probate Receiving and Distributing Register [with index], vol. 1, 1884-1894 (1 volume).

1866-[ongoing]

Series documents the development, construction, maintenance, and improvement of county roads and bridges. Records include bonds, general road and highway maps, petitions to have roads constructed or altered, notices, complaints, vacation records, and correspondence. Information includes road numbers and names and descriptions of the activity occurring on the road. Information concerning county roads may be available on the Integrated Road Information System (IRIS) at the county road office. Technical road survey maps may be found in the series titled Road Maps and Survey Notes.

Records created before 1885 document the Gilliam County area when it was part of Wasco County. Road petitions and right of way deeds are interspersed in the wooden cabinet holding trifolded records in the courthouse lower vault to the left of the door upon entry.

Records at the Gilliam County Courthouse, Clerk's Vault:

Gilliam County Surveyor Survey Index [includes survey index by survey number and township and range as well as road easement survey information], 1907-present (1 binder);

[Miscellaneous Road Maps-includes road sections and general highway], ca.1921-ca.1976 (ca.50 maps);

Record of Roads [includes surveys, field notes, road viewers reports, petitions, and related information], vol. A-B, 1876-1902 (2 volumes).

Records at the Gilliam County Courthouse, Lower Vault:

County Roads Inventory [Maps-rolled], 1988 (5 maps);

[Gilliam County Roads from Journal-Wasco County Road Record for Gilliam County Area-includes surveys], 1866-1885 (1 volume);

[Miscellaneous Road Maps and Plans-includes county wagon road, highway, bridge, market roads], 1907-1960 (ca.100 maps and drawings);

[Road and School District Boundary Atlas-includes land ownership notations], ca.1895 (1 volume);

Road Districts [Boundary Descriptions-with index], 1891 (1 volume);

Road Register and Index to County Road Book, 1925-1927 (1 volume).

781-799 [County Road Records-may include petitions, surveys, field notes, road viewer reports, road right of way deeds, and related records-mostly by road number], ca.1885-ca.1901 (.35 cu.ft.);

800-814 [County Road Records-may include petitions, surveys, field notes, road viewer reports, road right of way deeds, and related records-mostly by road number], ca.1894-ca.1901 (.35 cu.ft.);

815-836 [County Road Records-may include petitions, surveys, field notes, road viewer reports, road right of way deeds, and related records-mostly by road number], ca.1898-ca.1906 (.35 cu.ft.);

881-900 [County Road Records-may include petitions, surveys, field notes, road viewer reports, road right of way deeds, and related records-mostly by road number], ca.1886-ca.1934 (.35 cu.ft.);

901-923 [County Road Records-may include petitions, surveys, field notes, road viewer reports, road right of way deeds, and related records-mostly by road number], ca.1888-ca.1910 (.35 cu.ft.);

1372-1397 [County Road Records-may include petitions, surveys, field notes, road viewer reports, road right of way deeds, and related records-mostly by road number], ca.1915-ca.1924 (.35 cu.ft.);

1398-1419 [County Road Records-may include petitions, surveys, field notes, road viewer reports, road right of way deeds, and related records-mostly by road number], ca.1907-1918 (.35 cu.ft.);

1420-1440 [County Road Records-may include petitions, surveys, field notes, road viewer reports, road right of way deeds, and related records-mostly by road number], ca.1908-ca.1912 (.35 cu.ft.);

1441-1455 [County Road Records-may include petitions, surveys, field notes, road viewer reports, road right of way deeds, and related records-mostly by road number], ca.1898-ca.1906 (.35 cu.ft.);

1987-2009 [County Road Records-may include petitions, surveys, field notes, road viewer reports, road right of way deeds, and related records-mostly by road number], ca.1896-ca.1905 (.15 cu.ft.).

Records at the Gilliam County Courthouse, Road Department Office:

[Bridge Inspection Records], 1988-present (.15 cu.ft.);

[Road Vacation Records], 1969-1990 (.20 cu.ft.).

Records at the Gilliam County Courthouse, Assessor's Office:

[Miscellaneous Road Maps-includes highway strip maps], 1925-2004 (ca.30 maps).

Gilliam County Transportation System Plan, 2014-present (1 binder).

1866-[ongoing]

Series documents the surveying and mapping of county roads. Records include road surveyor notes, alignment, profile, and other survey maps, and road registers. Information includes legal descriptions of the roads; road names and numbers; plans and profiles; township, range, and section numbers; dates of activity; and scales. General road maps may be found in the series titled Road and Bridge Records.

Records created before 1885 document the Gilliam County area when it was part of Wasco County. The Surveyor Field Notes and Plats record series contains additional information related to road surveys.

Gilliam County Surveyor Survey Index [includes survey index by survey number and township and range as well as road easement survey information], 1907-present (1 binder);

Map of Survey [Mylar-includes road surveys], no. 25-296, 1930-present (ca.550 sheets);

[Miscellaneous Road Maps-includes road sections and general highway], ca.1921-ca.1976 (ca.50 maps);

Record Maps of Surveys [Paper-includes road surveys], no. 25-296, 1930-present (2 cu.ft.);

Record of Roads [includes surveys, field notes, road viewers reports, petitions, and related information], vol. A-B, 1876-1902 (2 volumes).

[Gilliam County Roads from Journal-Wasco County Road Record for Gilliam County Area-includes surveys], 1866-1885 (1 volume);

Hwy 19 Condon to Arlington [Highway Strip Map-rolled], ca.1930 (1 map).

781-799 [County Road Records-may include petitions, surveys, field notes, road viewer reports, road right of way deeds, and related records-mostly by road number], ca.1885-ca.1901 (.35 cu.ft.);

800-814 [County Road Records-may include petitions, surveys, field notes, road viewer reports, road right of way deeds, and related records-mostly by road number], ca.1894-ca.1901 (.35 cu.ft.);

815-836 [County Road Records-may include petitions, surveys, field notes, road viewer reports, road right of way deeds, and related records-mostly by road number], ca.1898-ca.1906 (.35 cu.ft.);

881-900 [County Road Records-may include petitions, surveys, field notes, road viewer reports, road right of way deeds, and related records-mostly by road number], ca.1886-ca.1934 (.35 cu.ft.);

901-923 [County Road Records-may include petitions, surveys, field notes, road viewer reports, road right of way deeds, and related records-mostly by road number], ca.1888-ca.1910 (.35 cu.ft.);

1372-1397 [County Road Records-may include petitions, surveys, field notes, road viewer reports, road right of way deeds, and related records-mostly by road number], ca.1915-ca.1924 (.35 cu.ft.);

1398-1419 [County Road Records-may include petitions, surveys, field notes, road viewer reports, road right of way deeds, and related records-mostly by road number], ca.1907-1918 (.35 cu.ft.);

1420-1440 [County Road Records-may include petitions, surveys, field notes, road viewer reports, road right of way deeds, and related records-mostly by road number], ca.1908-ca.1912 (.35 cu.ft.);

1441-1455 [County Road Records-may include petitions, surveys, field notes, road viewer reports, road right of way deeds, and related records-mostly by road number], ca.1898-ca.1906 (.35 cu.ft.);

1987-2009 [County Road Records-may include petitions, surveys, field notes, road viewer reports, road right of way deeds, and related records-mostly by road number], ca.1896-ca.1905 (.15 cu.ft.).

[Miscellaneous Road Maps-includes highway strip maps], 1925-2004 (ca.30 maps).

1888-1970

Series reports the general and financial statistics of each school district located in the county. Information includes school district number and clerk's name; number of individuals within the district between ages 4 and 20​; number of teachers employed; number of school houses (owned by the district); number of legal voters; number of libraries and books within each; number of private schools; cash on hand at last report; district tax received from county; state schools funds received; general value of school grounds and furnishings; property values; enrollment; number of students enrolled from outlying districts; student census; and board minutes. Series may also contain school attendance and grade reports and data on students and parents. Records may be titled School District Clerk Annual Report, District Clerk's Book of Records, District Clerk Record Book, or Oregon School Register and Record Book, which is the most comprehensive record of school district activities. School district records have been inventoried through 1965. Access to student records may be restricted by state or federal law.

Records at the Gilliam County Courthouse, Lower Vault:

District Clerk's Book of Records [District No. 19], 1903-1910 (1 volume);

District Clerk's Book of Records [District No. 31-Trail Fork], 1892-1903 (1 volume);

District Clerk's Book of Records [District No. 33-Quinn], 1888-1890 (1 volume); 1891-1892 (1 volume); 1893-1896 (1 volume); 1896-1898 (1 volume); 1898-1902 (1 volume); 1910-1915 (1 volume);

Lonerock [District Clerk's Record Book-District No. 29], 1949-1960 (1 volume);

Lonerock [Oregon School Register and Record Book-District No. 29J], 1955-1960 (1 volume);

Mayville [Oregon School Register and Record Book-District No. 36], 1940-1952 (1 volume); 1950-1963 (1 volume);

Richmond [Oregon School Register and Record Book-District No. 23-Richmond], 1940-1955 (1 volume);

Old Lonerock School Records [includes loose school register and record book pages], 1915-1951 (.20 cu.ft.);

Oregon School Register and Record Book [District No. 3-County High Arlington], 1917-1921 (1 volume);

Oregon School Register and Record Book [District No. 9], 1897-1899 (1 volume); 1899-1900 (1 volume);

Oregon School Register and Record Book [District No. 19], 1900-1902 (1 volume); 1902-1905 (1 volume);

Oregon School Register and Record Book [District Nos. 22 and 27-Maley and Idea], 1932-1934 (1 volume);

Oregon School Register and Record Book [District No. 23-Richmond], 1922-1933 (1 volume); 1933-1938 (1 volume);

Oregon School Register and Record Book [District No. 31-Trailfork], 1889-1890 (1 volume); 1891-1893 (1 volume);

Oregon School Register and Record Book [District No. 33-Quinn], 1888-1889 (1 volume); 1890-1891 (1 volume); 1892-1895 (1 volume); 1894-1897 (1 volume); 1897-1899 (1 volume); 1899-1900 (1 volume); 1905-1908 (1 volume); 1916-1926 (1 volume); 1937-1939 (1 volume);

Oregon School Register and Record Book [GCHS-Gilliam County High School], 1926-1928 (1 volume);

[School District Annual Reports-includes all districts], 1948-1970 (1 volume).

Records at the Gilliam County Depot Museum Building, Museum Office Closet:

District Clerks' Book of Records [District No. 17-Beecher Flat], 1890-1893 (1 volume);

District Clerks' Book of Records [District No. 31], 1892-1900 (1 volume);

District Clerks' Book of Records [District No. 33-Quinn], 1889-1891 (1 volume); 1890-1892 (1 volume); 1896-1897 (1 volume); 1898-1902 (1 volume);

District Clerk's Record Book [District No. 6-Eight Mile School], 1917-1920 (1 volume); 1920-1923 (1 volume); 1923-1926 (1 volume); 1928-1929 (1 volume); 1930-1934 (1 volume);

District Clerk's Record Book [District No. 33-Quinn], 1903-1910 (1 volume); 1910-1915 (1 volume); 1925-1930 (1 volume);

Lonerock School Census, 1903-1907 (1 volume);

Oregon School Register and Record Book [District No. 3-County High School-Arlington], 1917-1921 (1 volume);

Oregon School Register and Record Book [District No. 14-Flett], 1927-1933 (1 volume); 1933-1935 (1 volume);

Oregon School Register and Record Book [District No. 17-Beecher Flat], 1890-1894 (1 volume);

Oregon School Register and Record Book [District No. 22 and 27-Maley and Idea-Morrow County and Gilliam County], 1932-1934 (1 volume);

Oregon School Register and Record Book [District No. 23-Richmond], 1922-1933 (1 volume); 1933-1938 (1 volume);

Oregon School Register and Record Book [District No. 32 and 37-Badger-Wheeler County and Gilliam County], 1904-1916 (1 volume);

Oregon School Register and Record Book [District No. 33-Quinn], 1905-1908 (1 volume); 1915-1926 (1 volume); 1926-1936 (1 volume); 1937-1939 (1 volume);

Oregon School Register and Record Book [District No. 33-Quinn-Catherine Blakely], 1923 (1 volume); 1926-1934 (1 volume);

Oregon School Register and Record Book [District No. 33-Quinn-Mary Shaw], 1926-1934 (1 volume).

Records at the Gilliam County Depot Museum Complex, Warehouse:

District Clerk's Record Book [Arlington Grade School], 1951-1962 (.20 cu.ft.);

Eight Mile School Records [Miscellaneous Oregon School Register and Record Book and District Clerk's Record Book pages-District No. 6-Eight Mile School], 1932-1946 (.75 cu.ft.);

From Census to Meeting Min. [Miscellaneous School District Records-includes censuses, reports, budgets, notices, district clerk's record book pages and related records], ca.1943-ca.1967 (1 cu.ft.);

Ledger Sheets [District Clerk's Record Book-Condon and Arlington-mostly financial information], 1952-1961 (.40 cu.ft.);

[Old School Plans-Arlington School District No. 3 Plans and Specifications], 1914 (.10 cu.ft.);

[Oregon School Register and Record Book-Arlington], 1944-1963 (1 volume);

Register [Oregon School Register and Record Book-District No. 3-Arlington], 1952-1963 (1 volume);

Rock Creek School Dist. 7 [Oregon School Register and Record Book], 1940-1957 (1 volume);

Rock Creek [School Record-includes clerk's annual census report for district no. 7], 1956-1960 (1 volume);

School Records [District Clerk's Record Book-District No. 21], 1912-1915 (1 volume); 1921-1922 (1 volume);

School Records [District No. 1 to 54-includes annual reports, censuses, notices, and related records], ca.1902-1924 (.85 cu.ft.); 

School Register [Oregon School Register and Record Book-Arlington Elementary-in plywood binding], 1950-1963 (1 volume). 

Board Meeting Minutes [District Clerk's Record Book-District No. 25-Condon-includes meeting minutes], 1930-1932 (1 volume); 1932-1933 (1 volume); 1940-1955 (1 volume); 1949-1962 (1 volume);

Grade School Registers [Clerk's Annual Census Report-District No. 25-Condon Grade School], 1945-1970 (.20 cu.ft.);

Grade School Registers [Oregon School Register and Record Book-District No. 25-Condon Grade School], 1953-1954 (1 volume); 1963-1964 (1 volume); 1964-1965 (1 volume); 1965-1966 (1 volume);

Grade School Registers [Oregon School Register and Record Book-District No. 25-Condon Grade School-Alma Kjersem], 1939-1945 (1 volume);

Grade School Registers [Oregon School Register and Record Book-District No. 25-Condon Grade School-Alma O'Meara], 1952-1953 (1 volume);

Grade School Registers [Oregon School Register and Record Book-District No. 25-Condon Grade School-Fides Welp], 1945-1948 (1 volume);

Grade School Registers [Oregon School Register and Record Book-District No. 25-Condon Grade School-Margaret Larson], 19541-1952 (1 volume);

Grade School Registers [Oregon School Register and Record Book-District No. 25-Condon Grade School-Miss Bradford and Miss Sweetwood], 1956-1957 (1 volume);

Grade School Registers [Oregon School Register and Record Book-District No. 25-Condon Grade School-Miss Sweetwood and Mrs. Neel], 1957-1958 (1 volume); 1959-1960 (1 volume); 1960-1961 (1 volume);

Grade School Registers [Oregon School Register and Record Book-District No. 25-Condon Grade School-Mrs. Fred Greiner and Mrs. Scott Neel], 1961-1962 (1 volume);

Grade School Registers [Oregon School Register and Record Book-District No. 25-Condon Grade School-Mrs. Neel and Mrs. Ingram], 1962-1963 (1 volume);

Grade School Registers [Oregon School Register and Record Book-District No. 25-Condon Grade School-Mrs. Neel and Mrs. Sweetwood], 1958-1959 (1 volume);

Grade School Registers [Oregon School Register and Record Book-District No. 25-Condon Grade School-Roberta Greiner and Esther Bradford], 1955-1956 (1 volume);

Grade School Registers [Oregon School Register and Record Book-District No. 25-Condon Grade School-Roberta McNamee and Esther Bradford], 1954-1955 (1 volume);

Grade School Registers [Oregon School Register and Record Book-District No. 25-Condon Grade School-Rosella Lesselyoung], 1948-1951 (1 volume);

Grade School Registers [Oregon Teacher's Annual Report-District No. 25-Condon Grade School], 1952-1963 (.10 cu.ft.);

Grade School Registers [Teachers Monthly Reports-District No. 25-Condon Grade School], 1937-1940 (.10 cu.ft.); 1951 (.05 cu.ft.);

H.S. Registers [Oregon School Register and Record Book-District No. 25-Condon High School], 1957-1966 (.40 cu.ft.).

Series documents the official and financial affairs of the superintendent of schools concerning teachers, students, and schools located in the county. Records include annual statements on the condition of common (public) schools in the county, school district boundary records, school district accounts, and book purchases. Information includes financial information, school curricula, boundary descriptions, and enrollment and attendance data. Superintendent of schools records have been inventoried through 1965. 

Records at the Gilliam County Courthouse, Lower Vault:

Annual Report [County School Superintendent], 1905 (1 volume); 

County School Superintendent's Register and Record Book, 1888-1893 (6 volumes); 1895-1896 (2 volumes); 1898-1916 (22 volumes); 1920-1923 (1 volume).

Gilliam County Census Reports [School Annual Reports-includes all districts], 1954-1960 (1 volume); 

[Road and School District Boundary Atlas-includes land ownership information], ca.1895 (1 volume).

Series documents surveys of county land by the county or licensed professional surveyors. Records include log books, field notes, and plats. An index may also be included. Information includes survey dates; who the survey was for; donation land claims; township, range, section, and survey numbers; a history of previous surveys made for the area; descriptions of land, vegetation, and soil; landmarks; metes and bounds of tracts surveyed; and surveyor's names. Plats also include corner restoration marks, scales, dates created and filed, and donation land claim owners. 

Records at the Gilliam County Courthouse, Clerk's Vault:

[Bureau of Land Management Survey Microfilm-includes surveys and field notes related to U.S. surveys, mining, homesteads, and miscellaneous actions], n.d. (5 inches of microfiche); 

Gilliam County Surveyor Survey Index [includes survey index by survey number and township and range as well as road easement survey information], 1907-present (1 binder); 

Map of Survey [Mylar-includes road surveys], no. 25-296, 1930-present (ca.550 sheets); 

Record Maps of Surveys [Paper-includes road surveys], no. 25-296, 1930-present (2 cu.ft.);

Record of Surveys [with index], vol. B, 1907-1933 (1 volume);

Surveys [Plats], no. 1-160, 1907-1984 (1.50 inches of aperture cards);

[Surveys-Plats], no. 1-160, 1907-1984 (30 sheets of microfilm jackets). 

[Survey Records], no. 1-160, 1907-1984 (30 sheets of microfilm jackets). 

Records at the Oregon Historical Society: 

Mss. 129 [Survey Record], ca.1882-ca.1887 (1 volume).

Online Land Records​ [includes federal land survey records related to Oregon such as survey plats and field notes, mineral surveys, and historical indices], ca.1850-present (Bureau of Land Management).

Tax lot cards, which contain official descriptions of real property, are used to track land ownership and lot size and also may serve as a deed reference. Records include tax lot number; the location of the land in reference to township, range, and section; and a description and record of changes to the property, acreage, and land owner.

Tax Lot Cards [includes official record of description of real property-document transactions from ca.1885-present], ca.1966-present (2.50 cu.ft.).

Series documents the authorization by the state and local governments for the use of public waters. Series includes water rights, licenses, and certificates of water rights issued by the state and filed with the county. Records may include alphabetical indexes to the certificates, transcripts, statements, evidence, and other records specifically related to water rights cases heard by circuit and appellate courts. Information includes names of individuals proving water rights; locations of water rights including the township, range, and section number; descriptions of land under such rights; and limitations of appropriations of rights and use of rights (i.e., length of time, usage). Original water rights certificates are filed with the Oregon Water Resources Department. Water right location notices are interspersed in the wooden cabinet holding trifolded records in the courthouse lower vault to the left of the door upon entry.

John Day River Drainage-Gilliam, Sherman, and Morrow Counties [Water Rights Records-includes abstracts, permit applications, certificates, and related records], 1869-ca.1990 (1 binder); 

Rock Creek Water Control District No. 1 [Record-includes petitions and orders], 1964-1980 (1 volume); 

Water Rights Certificates [with index], vol. 1, 1911-1971 (1 volume); 

Water Rights Certificate [with index], vol. 2, 1959-1985 (1 volume). 

Findings and Order of Determination of the State Engineer [John Day River and Tributaries], 1930 (1 volume); 

Findings and Order of Determination of the State Engineer [Willow Creek and Tributaries], 1910 (.10 cu.ft.).

Series documents the development and implementation of codes and policies relating to the zoning of county lands and to illustrate and locate zoned areas within the county. Records include uniform zone codes and ordinances depicting zoned lands in the county. Information in codes and ordinances includes definition, code/ordinance numbers, purposes, uses, conditions for use, and changes made to codes/ordinances. Maps include area and/or zone descriptions, dates created, scales, and commissioners' signatures. Areas are typically zoned for residential, industrial, commercial, flood plain, agricultural, timber, public and government, and mineral extraction uses. 

Records at the Gilliam County Courthouse, Clerk's Vault: 

Gilliam County Court Ordinances [includes amendments to comprehensive plan and zoning ordinances-with index], 1983-2013 (1 binder); 

Planning and Zoning Maps [includes comprehensive plan and zoning information], 1976 (4 aperture cards); 

[Zoning Map Comprehensive Plan Map], 1976 (1 sheet of microfilm jacket).

Records at the Gilliam County Courthouse, Lower Vault:

Comprehensive Plan [and Zoning Code], 2000 (1 volume);

CRON Files [Planning Department Land Use Action Case Files-includes documents related to zoning permits, partitions, conditional uses, and related actions], 2005-2007 (1 cu.ft.); 2008 (1 binder); 

Zone Amendments Through 1976 [Map-rolled], 1976 (1 map);

[Zoning Inset-Map-Condon Arlington areas-rolled], 1978 (1 map);

[Zoning Maps-rolled], 1978-1998 (5 maps); 

Zoning Ordinance, 1969 (1 volume);

Zoning Permits, 1987-2005 (.20 cu.ft.).

Records at the Gilliam County Courthouse, Planning Department Office:

[Codified Zoning Ordinance], 1947-2005 (1 binder); 

Comp Plan & ZO [Comprehensive Plan and Zoning Ordinance], 2000 (1 binder); 

Comprehensive Plan Amendments [actually Zoning Ordinance], 1969 (1 volume); 

Comprehensive Plan Amendments [Gilliam County Zoning Ordinance & Comprehensive Plan], 1973-1987 (1 binder); 

Comprehensive Plan Amendments [Land Use Ordinances-relating to the comprehensive plan and zoning ordinance], 1980-2000 (.05 cu.ft.);

[Gilliam County Comprehensive Land Use Plan and Zoning Code], 1973-2000 (1 binder);

[Gilliam County Zoning Ordinance & Comprehensive Plan], 2000 (1 binder); 

Gilliam County Zoning Ordinance [Codified], 2005 (1 binder); 

[Gilliam County Zoning Ordinance-Codified], 2006 (1 binder); 

Maps Zoning and Tax Lot, ca.2003-present (1 binder); 

Zoning Permits, 2005-present (3 cu.ft.).

Records at the Gilliam County Courthouse, Assessor's Office:

Zone [County Zoning Maps-on assessor map base], ca.1990 (ca.30 maps).

Records at the Gilliam County Website: 

Comprehensive Plan and Zoning Ordinance​​