Transferring Microfilm to the Depository
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Transfer Instructions
1. Submit a request to transfer microfilm
Submit the Request to Transfer Microfilm form.
State Archives staff will assign an accession number and issue a transmittal form to be signed by the agency and returned with the
microfilm to the State
Archives.
Do not
send microfilm prior to receiving a transmittal form.
2. Package and label your microfilm for safe storage
Follow these instructions for packaging and labeling microfilm.
3. Send the microfilm
The requesting agency is responsible for transporting the microfilm to the State Archives. Archives staff recommend using traceable shipping services such as UPS or USPS registered mail.
Return Instructions
Use the Microfilm Return to Agency form to request that microfilm stored at the Security Copy Depository be returned to your agency. This typically is done to make a new working (diazo) copy for film that has worn out or been lost.
Form