Oregon Secretary of State

Package and Label Microfilm

Packag​ing Microfilm for Storage

Enclose microfilm in containers free from damaging chemicals. Peroxide free plastic containers are required for microfilm deposited into the Security Copy Depository. Don't use paper or metal containers.

Use a paper band to restrain microfilm on the cores. Don't use rubber bands. Paper bands must meet the requirements of ANSI IT9.2-1991: For Imaging Media - Photographic Processed Films, Plates, and Papers - Filing Enclosures and Storage Containers. According to these requirements, storage containers must be made of acid-free, lignin-free paper. In most cases, no restraint is necessary. Over-winding the microfilm can cause scratches or breaks in the emulsion. Winding the microfilm too loosely can warp it inside its enclosure.


Reels should conform to ANSI/AIIM MS 34-1990: Dimensions for Reels Used for 16 mm and 35 mm microfilm. They must be constructed of inert plastic or noncorrosive metal. Only these reels are suitable for storage of security microfilm. Cassettes, cartridges or other types of proprietary user formats aren't recommended for security microfilm. Roll microfilm is the only acceptable format for microfilm being deposited in the long-term or permanent vaults of the Security Copy Depository.

For more information, read ANSI s​tanda​rds​​.

Labeling th​e Container

This labeling format is required for microfilm being deposited in the Security Copy Depository:

  1. Name of agency or political subdivision
  2. Record series title
  3. Roll number or other identifier
  4. Identification of roll contents and/or dates of records
  5. Date of processing

Import​ant Requirements

Items 1-3 above should appear on a label on the top of the container and on the face of the container. 

Labels need to be ​self-adhesive and pressure-sensitive. All labeling information must be typed or printed on the labels.​​​​