Remote Online Notarization

​​​​​​​​​​​The Oregon Legislature passed HB 4212A​, which was signed into law by the Governor on June 30, 2020. While this bill contained many concepts, part of it legalizes Remote Online Notarization (RON) through July 2021.  

RON allows a commissioned notary public to​ perform notarial acts using audio/video technology for remotely located individuals under certain circumstances using vendors meeting specific requirements. RON also allows notaries from other states to perform Remote Online Notarizations for Oregonians.​

Understanding the Process

It is important to fully understand the process and ensure that all the requirements are met before starting to notarize remotely. 

Training is required before you can begin. Our office provides required remote online notarization training​ and the vendor that you select will provide training on how to use their platform. 

The Notary must still be located in Oregon like traditional notarizations, but the signer can be located outside Oregon.

Find a Vendor

The notary must select at least one qualifying vendor prior to submitting the request form to the Secretary of State. The vendor must meet system requirements set forth in OAR 160-100-0800 and OAR 160-100-0850​​.

Each online notarization company provides training for their respective systems and on how to perform a Remote Online Notarization.

Some commonly us​ed vendors are:

Notarize

This is not a complete list. A web searc​h may bring up more vendors.

RON providers meeting the Mortgage Industry Maintenance Organization (MISMO) standards also meet our requirements. Find MISMO RON certified providers or visit mismo.org​ for more information. 

Complete Remote Online Notarization Training

  1. Complete the required Remote Online Notarization Training​​.

Submit the Remote Online Notarization Notice Form

  1. Complete the Remote ​Notarization Notice form​​.

  2. ​Email the completed form and a copy of your electronic stamp and signature generated by the vendor to notary-team.sos@oregon.gov​.

  3. The request will be reviewed to ensure all the requirements are met.

  4. An acknowledgment will be sent either approving or rejecting the request.

  5. Once the request is approved, you may begin remote notarizations.