Remote Online Notarization FAQ

What is remote online notarization?

​The ability to perform notarial acts using audio/video technology for remotely located individuals under certain circumstances using vendors meeting specific requirements.​

How much can I charge for remote notarization?

​The maximum fee for remote notarizations is $25.​

What is the difference between remote notarization and electronic notarization?

​Electronic notarization involves documents that are notarized and signed in person in electronic form. 

Remote notarization allows for the entire notarization process to be done using specific audio/video technology.

How do I know if a vendor meets the Secretary of State requirements?

​Vendor requirements for Oregon remote notarization can be found at OAR 160-100-0800 and OAR 160-100-0850​.​

Does the signer have to be in Oregon when I notarize?

​​The great thing about performing a notarial act by remote notarization is that the notary must be in Oregon and the signer can be anywhere.​

What are the notary journal requirements?

​​An electronic journal is required for remote notarizations. The electronic journal will include the signature of the individual. You may also keep a paper journal. The paper journal must list “remote notarization” in the signature portion of the journal.​ Using a paper journal for remote online notarization is not required, but is considered a best practice.

Where can I find Oregon remote notarization laws and rules?

​Visit our website for the laws and rules pertaining to both laws and rules for remote notarization.​ The remote notarization changes to statute are part of HB 4212A​ and the process for notifying the Secretary of State as well as system requirements can be found in temporary rule.

What training do I need to perform remote notarizations?

​The Oregon Secretary of State offers a training video to clarify the remote notarization process.

To learn how to use remote notarization technology, each online notarization company will provide training for their respective systems.

Is a document that was notarized by remote notarization by a notary in another state valid in Oregon?

​​Yes, remote notarizations performed by a notary in another state that is authorized to perform remote notarizations are valid in Oregon.​

How do I get an apostille for my document that was notarized using remote notarization?

​At this time, Oregon is unable to authenticate notarial acts performed by remote notarization. The document will need to be notarized traditionally before it can be authenticated.​

Do I need to have GoToMeeting or Zoom or some such web based resource?

​GoToMeeting or Zoom will not meet technology requirements for remote online notarizations.​

Do I need to be able to scan or download document to the correct platform?

​You will need to be able to scan or download documents, the remote online notary platform will have training to help you understand their process.​

How is my identity verified?

​The signer’s identification will be verified by the remote online notary platform. Most commonly this will mean the signer shows identification that meets the requirements under ORS 194.240 and answers knowledge based questions.​

Can I confirm through the Secretary of State’s office if a notary can perform RON?

​Yes, contact the Secretary of State Corporation Division at 503-986-2200 or by email​.