Archives Division

Present Duties

Archives building
The Archives Building in Salem houses the central offices of the Oregon State Archives. (Oregon State Archives Photo)
The State Archives was created by the Oregon Legislature in 1945 and received its initial funding in 1947. The primary function of the State Archives was to manage public records at all levels of government in Oregon by authorizing their retention and disposition and to identify, preserve and provide access to the permanently valuable public records of the state.
 
Today, the State Archives acts as the state’s information manager (Records Management Unit) by managing public records from creation until final disposition and as the state’s information broker (Reference Unit) by identifying, preserving and providing access, through its website and in person, to the permanently valuable public records of the state. In addition, the division is responsible for filing, codifying and publishing Oregon’s Administrative Rules; compiling and publishing the Oregon Blue Book; filing Official Documents; providing advice and assistance on a variety of public records issues; and managing the State Records Center for non-permanent, paper records storage and the Security Copy Depository for microfilm. The State Archives is home to the original Oregon Constitution.

Agency Website

Agency Subdivisions

Information about this agency's divisions, offices, programs, etc.

Contact Information

Mailing Address: 800 Summer St. NE, Salem 97310
Telephone: 503-373-0701
Fax: 503-378-4118
Contact: Mary Beth Herkert, State Archivist
Administrative Rules Coordinator Email: Julie Yamaka
Staff Directory from Oregon.gov
Location Map: by Google Maps

Legal and Legislative Information

Statutory Authority: ORS 177.120, Chapter 183, 192.001–192.170, 357.805–357.885
Budget Analysis - by Legislative Fiscal Office
Audit Reports - select agency from menu

Records, Publications and General Information

Agency History - a detailed history of the agency

State Archives Holdings from This Agency

The following are selected abbreviated listings from the holdings of the Oregon State Archives. Additional records may be available. These records may be viewed free of charge at the State Archives Building in Salem. Copies are available for a fee. Take the Web tour for more information about visiting or ordering copies from the Oregon State Archives.
 
Title: Act of admission
Dates: 1859
Cubic Ft.: .1
 
Title: Administrative orders
Dates: 1939-1997
Cubic Ft.: 181.5
 
Title: Administrative Rules filing log
Dates: 1930-1984
Volumes: 5
 
Title: Administrative Rules historical files
Dates: 1958-1995
Volumes: 104
 
Title: Agency authority records
Dates: 1993-1998
Cubic Ft.: .6
 
Title: Agreements
Dates: 1992-1998
Cubic Ft.: .7
 
Title: Annexations
Dates: 1965-1998
Cubic Ft.: 61.50
 
Title: Census reports of cities
Dates: 1935-1955
Cubic Ft.: 5
 
Title: City information records
Dates: 1994-1998
Cubic Ft.: .4
 
Title: Constitution, Oregon State
Dates: 1859
Volumes: 1
 
Title: Constitutional convention records
Dates: 1857
Volumes: 1
 
Title: County Information Records
Dates: 1995-1998
Cubic Ft.: .3
 
Title: Deeds
Dates: 1899-1991
Cubic Ft.: 133.75
 
Title: Executive appointments and oaths of offices
Dates: 1878-1998
Cubic Ft.: 31.15
Volumes: 5
 
Title: Executive clemency records
Dates: 1859-1995
Cubic Ft.: 35.6
Volumes: 23
 
Title: Executive orders
Dates: 1975-1998
Cubic Ft.: 2.6
 
Title: Official documents
Dates: 1848-1987
Cubic Ft.: 110.25
Volumes: 1
 
Title: Oregon City plat
Dates: 1849
Cubic Ft.: 2
 
Title: Proclamations
Dates: 1912-1996
Cubic Ft.: 1.5
 
Title: Provisional and Territorial government records
Dates: 1837-1859
Cubic Ft.: 32.5
 
Title: Provisional government land claim records
Dates: 1845-1849
Volumes: 8
 
Title: Provisional government probate court records
Dates: 1843-1845
Volumes: 1
 
Title: Provisional government secretary fee book
Dates: 1845-1848
Volumes: 2
 
Title: Soil Conservation District applications
Dates: 1940-1943
Volumes: 1
 
Title: Special district records
Dates: 1988-1998
Cubic Ft.: 3.9
 
Title: State agency filings
Dates: 1993-1998
Cubic Ft.: .6
 
Title: State census filings
Dates: 1988-1992
Cubic Ft.: .1
 
Title: State revenue filings
Dates: 1993-1998
Cubic Ft.: .37
 
Title: Territorial Auditor's records
Dates: 1857-1860
Cubic Ft.: .1
 
Title: Territorial government records
Dates: 1850-1858
Cubic Ft.: .1
 
Title: Territorial governor records
Dates: 1855-1858
Cubic Ft.: .1
 
Title: Territorial Legislative acts journal
Dates: 1850-1851
Volumes: 1
 
Title: Territorial treasurer account books
Dates: 1844-1860
Volumes: 2
 
Title: Tri-County metropolitan (Tri-met) service district formation records
Dates: 1979-1981
Cubic Ft.: 1
 
Title: Washington County Nehalam Valley and Astoria wagon roads field notes
Dates: 1873
Volumes: 1
 
Title: "Welcome to Oregon"
Dates: 1962