Oregon State Board of Control Record Series Description

1928-1969
Box 1-7
7 cubic feet
Arrangement: Alphabetical by subject of correspondence

Series documents communications between the Board of Control and local, federal, and state agencies and organizations. Records include letters, reports, resolutions, and notes.

Topics include:
Civil defense
Critical and surplus World War II materials
Education
Enemy aliens and conscientious objectors (World War II)
Institution chaplains
Labor
Natural resources
Ownership history and care of Champoeg State Park (1887-1935)
Portland veterans' cemeteries
Use of Camp White and Camp Adair

Separated records:
See the Photographs record series for photographs separated from this record series.
1960-1969 
Box 34-36 
3 cubic feet 
Arrangement: Chronological by meeting date 

Series used to inform Board of Control members of discussion topics at upcoming meetings. Records include agendas with meeting date and items to be discussed. Exhibits consist of budget records, grant applications, reports, and correspondence. 

Topics include: 
Building construction 
Corrections 
Legal matters 
Mental health 
Procurement of supplies and services 
State institutions ​
1935-1969 
Box 74
1 cubic foot
Arrangement: Chronological by date of opinion 

Series documents the legal opinions of the Attorney General. Records include legal opinions and correspondence. 

Topics include:
Construction
Inmate care
Miscellaneous issues concerning state institutions and the construction of state buildings 
Payment for care 
Price fixing
Property purchase 
Transfer of inmates
1913-1969 
Box 32-33 
1.8 cubic feet 
Arrangement: Chronological by date of report 

Reports document the accomplishments of the Board of Control for each biennium. Bound reports include Board roster, organizational charts, member reports, expenditure summaries, financial statements, division reports, and statistical charts.

Topics include: 
Building construction 
Institutional crop production
State penal, educational, mental health and tuberculosis institutions ​
1935-1969 
Box 70 
.5 cubic feet
Arrangement: Chronological by date of correspondence 

Series documents communications between the Board of Control, the Oregon State School for the Blind in Salem (1935-1969), and the Oregon Blind Trade School in Portland (1935-1952). Records include correspondence, reports, and notes. 

Topics include: 
Administration of the schools 
Building maintenance 
Budget matters 
Education 
Job placement for the blind
Staffing
Trade school products
Vocational education ​
​​
1924
Box 82
.05 cubic feet 
Arrangement: None 

Series consists of one program that documents the proceedings of the dedication of the Circuit Rider statue on the grounds of the state capitol. The bronze statue honors the pioneer preacher on horseback. The program includes a tinted photographic image of the statue and the capitol. ​
1959-1969 
Box 67
.5 cubic feet
Arrangement: Chronological by date of correspondence 

Series documents communications between the Board of Control and the Columbia Park Home, The Dalles (later the Columbia Park Hospital and Training Center). Records include correspondence and reports. 

Topics include:
Hospital treatment policies 
Mental retardation 
Patient treatment 
Staffing ​
1963-1969
Box 52-53 
1 cubic foot
Arrangement: Chronological by date of correspondence 

Series documents communications between the Board of Control and the Corrections Division. Records include correspondence, plans, reports, and notes.

Series also includes records regarding the activities of the Corrections Division Advisory Board (1965-1969).

Topics include: 
Corrections Congress in Portland (1963)
Creation of the Division
Education 
Escapes 
Prisoner transfers 
Psychiatric services 
Work release programs
Youth care center program (1967-1969) ​
1958-1969
Box 66
.3 cubic feet 
Arrangement: Chronological by date of correspondence

Series documents communications between the Board of Control and Dammasch State Hospital. Records include correspondence, plans, reports, and notes concerning the opening of the hospital, patient treatment, and staffing. 

Separated records: See the Photographs record series for photographs separated from this record series. ​
1935-1968 
Box 70 
.5 cubic feet
Arrangement: Chronological by date of correspondence

Series documents communications between the Board of Control and the Oregon State School for the Deaf. Records include correspondence, notes, and reports. 

Topics include: 
Administration of the school 
Budget matters
Deaf education
Staffing ​
1935-1969
Box 66-67
1.3 cubic feet 
Arrangement: Chronological by date of correspondence 

Series documents communications between the Board of Control and the Eastern Oregon State Hospital, Pendleton (later Eastern Oregon State Hospital and Training Center, 1965-1969). Records include correspondence, reports, and notes. 

Topics include: 
Hospital farming
Patient treatment 
Staffing 
Training ​
1938
Box 51
.1 cubic feet
Arrangement: None 

Series documents a Board of Control survey used to determine the number of veterans working for the state. Survey includes agency breakdown by war, widows, and orphans. Series also includes correspondence, questionnaires, and individual service records. ​
1936-1968
Box 68-69 
2 cubic feet 
Arrangement: Chronological by date of correspondence 

Series documents communications between the Board of Control and the Fairview Training Center. Records include correspondence, reports, and notes. 

Topics include: 
Farming Group homes
Investigation by a Marion County Grand Jury into alleged poor conditions and mistreatment of patients (1967) 
Mental retardation policies 
Mission report 
Patient treatment
Program planning for the Center 
Staffing ​
1933-1964 
Box 57-58 
2 cubic feet 
Arrangement: Chronological by date of record 

Series documents the finances and production of the flax and lime industries at the Oregon State Penitentiary. Records include correspondence, inventory and production reports, and correspondence with flax exporters. 

Topics include: 
Closing of flax operations
Flax cooperative associations 
Production ​
1913-1965 
Box 79-80 
Volume 78
2 cubic feet 
1 volume 
Arrangement: Chronological by transaction date, thereunder by subject 

Series summarizes financial transactions of the Board of Control. Ledger entries include account names and numbers, transaction date, reference description, debit/credit amount, and balance. ​
1935-1969 
Box 63 
1 cubic feet 
Arrangement: Chronological by date of correspondence 

Series documents communications between the Board of Control and the Hillcrest School for Girls, Salem. Records include correspondence and reports. 

Topics include:
Administration of the school
Discipline of girls 
Education
Inmate treatment and training

Separated records: 
See the Photographs record series for photographs separated from this record series. ​
1935-1969 
Box 60-62 
2.2 cubic feet
Arrangement: Chronological by date of correspondence 

Series documents communications between the Board of Control and the MacLaren School for Boys (formerly the Oregon State Training School), Woodburn. Records include reports, and photographs. 

Topics include: 
Camps 
Education 
Farming 
Inmate training 

Separated records:
See the Photographs record series for photographs separated from this record series. ​
1851-1977
859 sets of maps, plans, or drawings 
Arrangement: Generally, numerical by NP1P catalog number

Series documents maps, plans, and drawings that were created for or collected by the Board of Control. Most of the records are detailed plans related to various current or past state-owned buildings. Particularly notable among the records are 19th century maps of military, rail, and wagon roads across Oregon. Many of the sets include multiple pages of records. The records include copies of two maps that pre-date 1851.

Access note:
For best access, see the printed "NP1P" finding aid in the reference room or ask a reference archivist for assistance in keyword searching with the NP1P database.

Major topics include:
While this record series includes numerous subjects, the following are represented more heavily:
Blind School
Camp Adair (Military)
Capitol Building
Commerce Building
Dammasch State Hospital (Wilsonville)
Deaf School
Eastern Oregon State Hospital (Pendleton)
Eastern Oregon Tuberculosis Hospital (The Dalles)
Fairview (Feeble Minded, Institution for)
Finance Building (General Services Building)
Game Commission
Highway Department
Hillcrest School
Institutions
Lewis & Clark Centennial Exposition
MacLaren School
Military Roads
Oregon State College
Oregon State Correctional Institution
Oregon State Hospital
Oregon State Library
Oregon State Penitentiary
Oregon State Tuberculosis Hospital
Portage Railroad
Portland
Portland State Office Building
Public Service Building
Railroads
Salem
State Fair
State Office Building
Supreme Court
Wagon Roads

Related records:
Also see these related record series in the Board of Control record group:
State Building Construction Records
State Building Specification Records
State Capitol Construction Records

Also see this related record series in the Oregon State Planning Board record group:
Maps, Plans, Graphs, Charts, and Tables-Rolled
1941-1969
Box 49-51 
2 cubic feet
Arrangement: Chronological by date of correspondence 

Series documents communications between the Board of Control and the Mental Health Section (1941-1961) and the Mental Health Division (1961-1969). Records include correspondence, plans, reports, minutes of advisory committees, and notes. 

Topics include: 
Child guidance (1957-1958)
Child psychiatric study; community mental health clinics; missions and goals (1968)
Committee on a Treatment Center for Emotionally Disturbed Children (1954-1957)
Drug education (1962-1969) 
Eugenics (1962-1963) 
Governor's Committee on Retardation (1966) 
Governor's Institute on Mental Health (1954)
Institution bed capacity (1959-1969)
Mental Health Advisory Committee (1951-1969)
Outpatient clinics (1961) 
Psychopathic Committee (1950)
Salem Rehabilitation Facility (1965) 
Women alcoholics (1965) ​
1953-1962
Box 52 
.4 cubic feet
Arrangement: Chronological by date of report 

Series documents the activities of the State Mental Health Section and the Preventive Medical Services Division including the Board of Eugenics. Records include narrative and statistical reports. 

Topics include:
Monthly accomplishments of the State Mental Health Section
Regional child guidance training 
Regional mental health treatment and prevention planning 
Statewide mental health educational activities ​
1961-1969
Box 48
.5 cubic feet
Arrangement: Chronological by meeting date 

Series documents meetings of state mental health institution supervisors. Records include minutes and agendas with list of participants, summaries of policies, and budgetary, legislative, and mental health concerns. 

Topics include:
Drug addiction
Legal matters
Outpatient services 
Patient costs
Procedures relating to inter-institution transfer of patients
Research into mental health issues such as voluntary commitments, drug treatments, and security risks ​
1955-1956
Box 51 
.3 cubic feet 
Arrangement: Numerical by survey table number

Series documents activities and survey results of the Oregon State Committee of the Western Interstate Commission for Higher Education. Records include minutes, and statistical and narrative reports. 

Topics include: 
Training of mental health personnel
Treatment and prevention of mental health diseases
Types of mental health research in Western States ​
1913-1969
Box 25-32 
7.2 cubic feet
Arrangement: Chronological by meeting date 

Series documents proceedings of the Board of Control. Information includes meeting date, members present/absent, items discussed, motions, and resolutions. Volume entitled "Oregon State Board of Public Commissioners" (1935) relates to the construction of the new State Capitol with photographs of the ruins of the old Capitol. Series also includes a two-volume index to the Board's minutes. 

Topics include: 
Building construction plans 
Corrections
Education 
Health 
Juvenile delinquency
Mental health
State institutions 

Separated records: 
See the Photographs record series for photographs separated from this record series.
1957-1968 
Box 59-60 
1.5 cubic feet 
Arrangement: Chronological by date of correspondence 

Series documents communications between the Board of Control and the Oregon State Correctional Institution. Records include reports, correspondence, photographs, procedures, and the minutes of the Classification Board. 

Topics include:
Inmate transfers 
Opening of the institution 
Overcrowding (1963)
Replacement of fences around the institution 
Vocational education 

Separated records:
See the Photographs record series for photographs separated from this record series. ​
1930-1969 
Box 64-65 
2 cubic feet 
Arrangement: Chronological by date of correspondence 

Series documents communication between the Board of Control and the Oregon State Hospital. Records include correspondence and reports. 

Topics include: 
Food poisoning deaths of forty-four patients (1942)
Hospital farm 
Patient treatment 
Salem Rehabilitation Facility (1968)
Sexually dangerous persons (1963-1965)
Space utilization of the geriatric ward (1963) 
Staffing 

Separated records: 
See the Photographs record series for photographs separated from this record series. ​
​​
1854-1929 
Box 86 
.5 cubic feet 
Arrangement: Chronological by item date 

Series contains the contents of the time capsule placed in the cornerstone of the Oregon State Penitentiary.

Items include:
Business cards (ca. 1870) 
Coin made into an identification necklace (n.d.) 
Cornerstone contents inventory (1870) 
Correspondence
Lead box (1871) 
Newspapers (1870-1929) 
Penitentiary inmate rules and regulations (1870, 1928) 
Photographs, two (n.d.)
Prince Edward Island token (1857) 
Reports (ca. 1870) 
Roster of prison officials (1866) 
United States quarter (1854) 
Wooden fan (n.d)

Separated records:
See the Photographs record series for photographs separated from this record series. ​
1935-1969 
Box 53-56 
2.5 cubic feet Arrangement: Chronological by date of correspondence 

Series documents communications between the Board of Control and the Oregon State Penitentiary and the Penitentiary Farm Annex. Records include correspondence, reports, photographs, and notes. 

Series also includes over 400 photographs of Penitentiary buildings, inmates, farm property, and damage caused by a 1962 storm. 

Topics include:
Farm plans (1936) 
Inmate labor (1964)
Prison policies, inmates, and capital punishment (1957-1967)
Western Interstate Corrections Compact (1958-1963) 
Women's unit (1961-1966)

Separated records: 
See the Photographs record series for photographs separated from this record series. ​
​​
1953-1963 
Box 56-57
.8 cubic feet 
Arrangement: Chronological by date of correspondence

Series documents the production and administration of industries at the Oregon State Penitentiary. Records include correspondence, reports, balance sheets, and orders. 

Topics include:
Book binding, laundry, and metal shop operations
Industrial expansion
Production of license plates and mattresses
Vocational training 
World War II contracts​
1924-1968 
Box 1-5 
2 cubic feet 
Arrangement: By topic 

Series visually documents the activities of state agencies over which the Board of Control exercised authority. Records include photographs. The majority of the records were separated from other record series described in this guide (e.g., State Penitentiary Correspondence). 

Topics include:
Columbia Park Hospital and Training Center 
Dammasch State Hospital
Eastern Oregon Hospital and Training Center 
Fairview Hospital and Training Center
Hillcrest School 
MacLaren School for Boys
Oregon State Correctional Institution 
Oregon State Hospital
Oregon State Penitentiary 
Oregon State School for the Deaf 
State Capitol planning and construction ​
1936-1967 
.5 cubic feet 
Arrangement: None 

Series visually documents the activities of state agencies over which the Board of Control exercised authority. Records include oversized photographs and negatives as well as drawings. Some of the records were removed from the State Capitol Construction Records series. 

Topics include: 
Board of Control members (1956-1967) 
Daddy Lamb the Hangman (n.d.)
Girardu Farm (1951) 
Oregon State Correctional Institution aerial photograph (1960) 
Portland aerial photograph (1947) 
State Capitol competition photographs and drawings (1936) 
State Capitol construction (ca. 1936) 
State Capitol Mall (ca. 1957)
1935-1969
Box 8-20
11.5 cubic feet
Arrangement: Alphabetical by building name

Series documents planning, construction, alterations, rentals, and repairs made to state buildings, institutions, and universities. Records include correspondence, proposals, bid records, specifications, blueprints, inspection records, and accounting records.

Buildings include:
Capitol Heating Plant
Game Commission hatcheries
Penal, mental, educational, and tuberculosis institutions
Portland State Office Building
Public Service Building, Salem
Temporary office buildings in Portland

Separated records:
See the Photographs and Photographs and Drawings, Oversized record series for records separated from this series.

Related records:
Also see these related record series in the Board of Control record group:
Maps, Plans, and Drawings
State Building Specification Records
State Capitol Construction Records

Also see this related record series in the Oregon State Planning Board record group:
Maps, Plans, Graphs, Charts, and Tables-Rolled
ca. 1908-ca. 1972
9.25 cubic feet Arrangement: Generally numerical by NP1P catalog number

Series documents planning, construction, alterations, rentals, and repairs made to state buildings, institutions, and universities. Records include correspondence, proposals, bid records, specifications, blueprints, inspection records, and accounting records.

Access note:
For best access, see the printed "NP1P" finding aid in the reference room or ask a reference archivist for assistance in keyword searching with the NP1P database.

Buildings include:
Blind School
Capitol Building
Columbia Park Hospital & Training Center
Commerce Building
Dammasch State Hospital (Wilsonville)
Deaf School
Eastern Oregon Hospital & Training Center
Eastern Oregon Tuberculosis Hospital (The Dalles)
Fairview
Finance Building (General Services Building)
Heating plant
Highway Department
Hillcrest
MacLaren
Motor Pool
Oregon State College
Oregon State Correctional Institution
Oregon State Hospital
Oregon State Penitentiary
Oregon State Tuberculosis Hospital
Portland State Office Building
Public Service Building
State Office Building, Salem
Supreme Court

Related records:
Also see these related record series in the Board of Control record group:
Maps, Plans, and Drawings
State Building Construction Records
State Capitol Construction Records

Also see this related record series in the Oregon State Planning Board record group:
Maps, Plans, Graphs, Charts, and Tables-Rolled
ca. 1936
Box 83
.1 cubic feet Arrangement: None

Series consists of an 8.5 by 11 inch plaster model of the State Capitol wing facade. This model of the facade was probably part of the architect's design model for the State Capitol. 

The model is broken into several pieces. ​
1931-1969
Box 20-22
2.1 cubic feet
Arrangement: Chronological by date of activity

Series documents construction, additions, and repairs made to the State Capitol building and the Capitol Mall. Records include correspondence, proposals, specifications, blueprints, reports, and photographs.

Topics include:
Adjacent properties
Capitol Mall master plan
Capitol Reconstruction Commission
Elevators
Lighting
Parking
Razing the ruins of the old Capitol
Salvage work
Storm damage (1962-1964)

Separated records:
See the Photographs record series for photographs separated from this record series.

Related records:
Also see these related record series in the Board of Control record group:
Maps, Plans, and Drawings
State Building Construction Records
State Building Specification Records

Also see related records in the Capitol Reconstruction Commission record group and the Capitol Planning Commission record group.
1937-1940 
Box 81
.25 cubic feet
Arrangement: Chronological by entry date 

Series documents expenditures for supplies and labor relating to the construction of the Oregon State Capitol. Ledger entries include encumbrances, date, payee name, description of expenditures, balance, and expense distribution. Ledger also includes expenditures for the State Library and the State Supreme Court buildings and the purchase of land and equipment. ​
1936-1975 
Box 22-24 
2.4 cubic feet 
Arrangement: Chronological by date of record

Series documents construction priorities, plans, projects, and programs of the Board of Control for state offices and institutions. Records include correspondence, building program plans, reports, six year building programs, institutional plans, capitol construction plans, and building fund reports. Series also includes building program plans for Public Works Administration projects in Oregon (1936-1937). ​
1920 
Box 51 
.1 cubic feet
Arrangement: None 

Series documents the proceedings of the conference for state institution administrators and the Board of Control concerning institutional activities. Records consist of the meeting transcript. 

Topics include: 
Education 
Eugenics 
Facilities 
Training ​
1949-1964
Box 73 
1 cubic foot 
Arrangement: Alphabetical by patient name thereunder roughly chronological by date of correspondence 

Series documents investigations of the Board of Control into the conduct or events at state hospitals, prisons, and tuberculosis hospitals. Records include reports, notes, and correspondence from relatives and advocates relating to the treatment of individual inmates or patients. 

Records also include several letters from Florence Reed Cook, advocate for Oregon State Penitentiary prisoners. 

Topics include: 
Illegalities 
Mistreatment 
Neglect
Unique treatment ​
​​
1935-1969
Box 44-48 
4.5 cubic feet
Arrangement: Chronological by date of correspondence 

Series documents communications and inter-institution policies between the Board of Control and corrections, mental health, tuberculosis, and other institutions. Records include correspondence, notes, photographs, reports, and plans. 

Topics include: 
Civil service 
Immunization (1956) 
Institution populations 
Policy revisions 
Storm damage (1962-1964) 
Willamette River pollution (1936-1942) 

Separated records:
See the Photographs record series for photographs separated from this record series.
1935-1966 
Box 37-43
7 cubic feet
Arrangement: Chronological by month of report

Series documents monthly activities of state institutions administered by the Board of Control. Types of reports include monthly population statistics; farm, garden, and dairy reports; summary of institution activities; per capita expense reports; land use reports (1940s); and patient program reports.

Topics include:
Agriculture production of state institutions 
Population rates at state institutions 
State institution activities 
State land use 
State penal and mental health institutions
1935-1969
Box 75-77 
3 cubic feet 
Arrangement: Chronological by date of report 

Series documents studies, projects, and reports conducted by the Board of Control and outside organizations concerning the management of institutions. Records include correspondence, draft reports, exhibits, notes, and final reports. 

Topics include: 
Budgets
Crime and delinquency (1963-1965) 
Embalming and cremation (1956-1957) 
Farm organization 
Hillcrest School program development (1965-1968) 
Institutional fees 
Institution procedures
Management improvement
Mental hospital inspections 
Oregon State Penitentiary Woman's Unit
Space usage
Waste disposal
​​
1926-1931
Box 82
.1 cubic feet 
Arrangement: Chronological by certificate date

Series includes stock certificates for the Clarno Basin Oil Company, the Columbia Chemical Company, the Willamette Petroleum Syndicate, the North Panhandle Oil Company, and the Pacific Steamship Line Ltd. Information includes name of owner, amount of shares, and certificate date. 

Series was removed from the Fulton bequest records. ​
1950
Box 51
.1 cubic feet 
Arrangement: None 

Series documents findings of the Board of Control Tax Study Committee relating to the tax structure in Oregon. Report includes enabling resolution, preface, conclusions, tables, committee roster, report date, and recommendations for changes in the tax structure. ​
1945-1966
Box 60 
.5 cubic feet
Arrangement: Chronological by date of records 

Series documents communications between the Advisory Committee on Juvenile Training Schools and the Board of Control. Records include correspondence and reports concerning MacLaren and Hillcrest Training Schools and the state's policy on juvenile delinquency. ​
1931-1969
Box 71-72
2 cubic feet 
Arrangement: By hospital thereunder chronological by date of correspondence

Series documents communications between the Board of Control and the Oregon State Tuberculosis Hospital, Salem; the Eastern Oregon State Tuberculosis Hospital, The Dalles (1935-1959); and the University Tuberculosis Hospital, Portland (1940-1959). Records include correspondence, reports, and notes. 

Topics include: 
Hospital closures
Patient treatment 
Staffing 
Tuberculosis treatments ​
1957
Box 85 
.1 cubic feet, one 16mm film 
Arrangement: None

Film documents hospital programs and conditions. The black and white film is 45 minutes in length and is narrated by Dr. James McAllister. ​
1940 
Folder 84
.2 cubic feet 
Arrangement: None

Series documents the population of Waldport, Oregon in 1940. Records include population and occupied dwelling reports.

Information includes:
Education
Income
Name
Occupation
Personal data such as water supply, toilet facilities, cooking fuel, and fuel costs 
Residence ​
​​​​​