Before transferring microfilm, review the
Security Copy Depository requirements.
Transfer Instructions
1. Submit a request to transfer microfilm
Submit the
Request to Transfer Microfilm form.
State Archives staff will assign an accession number and issue a transmittal form to be signed by the agency and returned with the microfilm to the State Archives. Do not send microfilm prior to receiving a transmittal form.
2. Package and label your microfilm for safe storage
Follow these instructions for
packaging and labeling microfilm.
3. Send the microfilm
The requesting agency is responsible for transporting the microfilm to the State Archives. Archives staff recommend using traceable shipping services such as UPS or USPS registered mail.
Return Instructions
Use the
Microfilm Return to Agency form to request that microfilm stored at the Security Copy Depository be returned to your agency. This typically is done to make a new working (diazo) copy for film that has worn out or been lost.
Form
Microfilm Return to Agency