Records Management Basics
Records management is an important aspect of our work in the public sector to continue to offer transparency and access to our records. To understand the basics in our public records laws and other best practices, view the resources below.
Introduction to Public Records Law: Records Management 101
Oregon Public Records Law Citations
Scanning Decision Tree Infographic
Social Media Guidance Infographic
Social Media Retention Guidance
Records Officer Resources
A Records Officer (RO) coordinates the retention and timely disposition of public records within a government entity and acts as the entity’s primary liaison with the State Archives. All state agencies are required to designate a records officer per ORS 192.105(2)(a), but all public entities, regardless of size, should designate someone to perform the function.
Here are resources that agency Records Officers may find useful:
Naming an Agency Records Officer
Records Management Policy Example Template
Records Inventory Guide
Records Inventory Template
Special Schedule Update Guide
Public Records Access
Public records access is controlled by the Oregon Department of Justice and exemptions dictated by the Oregon Legislature. Direct questions about public records law to your agency’s legal counsel, the Department of Justice, or the
Oregon Public Records Advocate.
Oregon Department of Justice Public Records and Meeting Manual
Oregon Department of Justice Public Records Exemptions
Oregon Public Records Advocate