Secretary of State Response to COVID-19

​​​​​All in-person services normally offered by Secretary of State are suspended until further notice. 

The vast majority of public needs can be addressed online, by phone, or email. Statutorily required in-person services will be available by appointment only. 

Below, you’ll find information about specific services and contact points within each of our public facing divisions of Oregon Secretary of State. We will continue to provide service to our customers and partners during this time to the best of our ability. However, your patience is appreciated in the event that you experience any service delays.

The State Archives Reference Room is closed to the public. Requests for reference materials may be ordered online: https://sos.oregon.gov/archives/Pages/order.aspx.

The transfer of permanent records is temporarily suspended. We are continuing to conduct online training courses. Please contact us with any questions.

Contact

Email: reference.archives@oregon.gov

Phone: 503-373-0701 (option 1)

Accessing the online Digital Archives​

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The Audits Division is closed to the public. Audit staff continue work on audits in progress as planned and are available to assist with the State’s COVID-19 response.

Contact

Email: audits.sos@oregon.gov

Phone: 503-986-2250

Accessing Audits online​

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New filings, renewals and reinstatements can still be filed online.

New Filings: Assumed Business Names, Business Corporations, Nonprofit Corporations and Limited Liability Companies.

Renewals: All business types can file renewals online. Some may only allow for address updates.

Reinstatements​: Business Corporations and Limited Liability Companies. ​


The Corporation Division is closed to the public. Please use our onl​ine systems to complete business, notary and UCC filings.

Contact for Business Filings, UCC, Notary

Website: http://sos.oregon.gov/business
Email: corporation.division@oregon.gov
Phone: 503-986-2200

Customers for filing business or nonprofit documents, please use our online systems

Filing assistance is available by via email at Corporation.Division@oregon.gov or by calling 503-986-2200.

Customers needing an apostille on a document should submit documents by mail. More information about apostilles is available on our website, or by emailing Corporation.Division@oregon.gov.

For other services such as notary commissioning, registered trademarks, UCC filings, requesting records or certified copies, and other services, please visit our website​​​ or call 503-986-2200.

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The Elections Division’s required in-person services will be conducted by appointment only. Initiatives, referenda filings, and voter registrations will continue to be processed at the Elections Division headquarters in Salem. To schedule an appointment email or call using the below contact information.

Because Oregon is a vote-by-mail state, the Secretary has determined that the May 19th primary will move forward as scheduled. Read more about the primary here​.

Contact

Email: elections.sos@oregon.gov


Access your voter information: register to vote, change or update your voter information​

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The Executive Division is closed to the public. General inquiries can be directed to the contact information below. Media and legislative inquiries can be directed to Andrea Chiapella at the contact information below.

Contact:

Email: oregon.sos@oregon.gov

Phone: 503-986-1523

​Media and Legislative Inquiries:

Email: Andrea.Chiapella@oregon.gov

Phone: 503-986-2259​​


Online applications and education​ are still available.

Notary Tips

Following are best practices to employ when you are performing a notarization. We are working to develop additional options and will issue guidance when possible.

  • Have hand sanitizer with you at all times.
  • Wash your hands after notarizing.
  • Don’t reuse pens that are being used for signing.
  • Laminate two pieces of paper to use in your journal so that the only exposed are is the section that needs to be signed. Clean the laminated paper after each use.
  • Notarize with a plastic or glass shield between you and the customer.
  • Always keep safety first.
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Contact the Office of Small Business Assistance if you have zero to 100 employees and are looking for resources and connections for your small business.

Website: http://oregon.gov/smallbusiness

Email: business.sos@oregon.gov​

Use the "Need Help" button you’ll find on many state agency websites.

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