Notaries are required by law to notify the Corporation Division within 30 days when they change their public records address. Please complete our Notary Information Change form (PDF), sign it and return it to our office. The address you provide becomes available to the public in an online database. The public record address can be a postal address or a street address.
Notaries can also update their email address. Please complete our Notary Information Change form (PDF), sign it and return it to our office.
Please complete our free termination of notary public commission form (PDF) if you no longer wish to be an Oregon notary.
You will need to retain your journal for ten years after the last act noted in the journal.
The official notary stamp should be destroyed. It must be defaced so that the stamp becomes illegible and unusable. To destroy the stamp, peel off the rubber strip, cut it up and throw it away.
Death or Incapacity of a Notary
Within 30 days of a notary public's commission death or incapacity, an heir or personal representative of the notary public must send the notary public's notarial records to the Secretary of State. Please complete our termination of notary public commission form (PDF).
The notary journal must be sent to the Secretary of State for storage unless the notary public entered into a written agreement with his/her employer pursuant to OAR 160-100-360 and OAR 160-100-340.
The official stamp must be destroyed. To destroy the stamp, peel off the rubber, cut it up and throw it away.
Waiver of Fees
Please complete our free notary information change form (PDF) if:
- You don't want to charge fees for your notarial services.
- You previously signed the Waiver of Fees and now wish to charge for your services.
Beginning Sept. 1, 2013, Oregon notaries public may notarize electronically; that is, the stamp image and certificate they use may be electronically affixed to the document that is still in electronic form. Sometimes documents are created electronically and notarized electronically, and then printed out for recording or other storage. Whether in electronic or printed form, electronically notarized documents are permissible by law.
Oregon notaries aren't required to use a particular technology when notarizing electronically. However, before they begin, they must first notify the Secretary of State that they intend to start notarizing electronically.
See the NASS Resolution Reaffirming Support for the National Electronic Notarization Standards (PDF).