Copying Rules and Costs

Almost any record in the Archives can be photocopied. Some published and printed materials are subject to copyright law. Two self-service copy machines are available on a first come-first served basis. If conducting large copy jobs, please yield to other researchers copying a page or two. Ask a reference archivist for help if copying from large volumes. Generally, the document feeders on the photocopiers should be used only for recent legislative records. 

Microfilm/fiche printers are available on a first come-first served basis. Ask a reference archivist for help if you are unsure about the operation of a device. Some records are so fragile, old, or large that photocopying is not allowed. In these cases, transcribing is recommended. You may be referred to microfilm copies of records such as the Oregon Provisional and Territorial Records to preserve the originals.

The copiers do not accept coins. Keep track of the number of copies made and pay at the reference desk at the end of your visit. The cost is $0.25 regardless of paper size or microform type (copies made for researchers by Archives staff cost $0.75 each). Audio tapes may be copied for $7 per cassette. To make your own copy of an audio tape, ask a reference archivist for assistance. There is no charge for this sort of copying and blank cassette tapes are available for $1. Photographs, video tapes, films, oversized maps, drawings and other media are also available for duplication. Ask a reference archivist for the procedures and costs.

Most records are available as certified copies for $5 per certification. Certification shows that the attached record is a true copy of the original. Copies of certified records must be made by a reference archivist to be valid. Vital records, such as birth and marriage, as well as naturalization records are examples of records that cannot be certified by the Archives.

Services and Fees

See the Services and Fees section​ for more information about fees​​​​​.

Oversized book set on wooden table.
Some records at the Archives are large and heavy. This 1925 Yamhill County assessment and tax roll, for example, measures 36" x 17" and weighs nearly 30 pounds. Please ask for assistance from a reference archivist when copying this type of record.